Accounts Payable Specialist

AP Specialist

Immediate Opportunity - Hiring NOW!
Contract to Hire (IN-OFFICE ROLE)
Pay $23-25 hourly - depending on experience
Great Pasadena location with a Brand-new office!

Zip code 77503

Accounts Payable Specialist position is responsible for compiling and maintaining AP.

Essential Functions

• Process expense invoices by charging expenses to accounts and cost centers by analyzing invoice/expense reports and then submit for appropriate approval to process for payment
• Pay employees by receiving and verifying expense reports and requests for prepayments;
• Prepare checks and execute check runs
• Verify vendor accounts by reconciling monthly statements and related transactions
• Scan processed invoices
• Report sales taxes by calculating requirements on paid invoices
• Protect organization’s value by keeping information confidential
• Create bank wire templates, set-up wire templates, and verify/release wire in the bank
• Perform Vendor Maintenance
• Issue and replenish petty cash
• Verify and reconcile counter sales drawers and ship tickets
• Print, obtain signatures and distribute on all accounts payable checks
• Act as liaison for accounts payable departments between our corporate offices and external branches
• Answer all vendor inquiries
• Maintain all accounts payable reports, spreadsheets, and corporate accounts payable files.
• Assemble and process overnight shipments to branches.
• Assist in monthly closings
• Perform additional assignments at supervisor’s discretion

Competencies

• Strong Microsoft Excel, Word, and 10-key-by-touch skills
• Basic accounting principles knowledge
• 2+ years of like experience in Accounts Payable

Professional Alternatives is a leading staffing firm specializing in all levels of corporate administrative and professional support, as well as executive placement. Starting in 1998, the Professional Search Group has a successful track record of providing local and national staffing-related support to a multitude of industries. We pride ourselves on building lasting relationships with each client and candidate, and our hands-on approach allows us to make the best long-term match for both.