Accounts Payable Specialist

Accounts Payable Specialist – Temp-to-Hire

Accountants One has a repeat client located in downtown Atlanta seeking an experienced Accounts Payable Specialist. This is an excellent opportunity for someone who is detail-oriented, dependable, and looking for a position where they can grow professionally. The ideal candidate could be an experienced Accounts Payable Specialist or a Staff Accountant with strong accounts payable experience.

This position will initially be 100% in-office for approximately the first 90 days. After that period, it may transition to a hybrid schedule of 3 days in the office and 2 days working from home.

Schedule: 37.5-hour work week

Responsibilities:

• Maintain the master vendor file, including identifying independent contractors and others requiring Form 1099 reporting.
• Respond to vendor inquiries and ensure timely and accurate payments.
• Monitor the Accounts Payable Outlook inbox and process invoices and employee expense reimbursements.
• Verify invoices for accuracy, proper approvals, W-9 documentation, duplicates, and correct general ledger coding.
• Enter invoices and supporting documentation into Sage Intacct and route them for approval.
• Process approved payments and checks.
• Review vendor statements and resolve invoice discrepancies, pricing issues, and payment questions.
• Reconcile accounts and ensure recurring invoices are posted accurately.
• Prepare annual 1099-MISC reporting.
• Assist with documentation for annual audits.
• Identify opportunities to improve accounts payable procedures and efficiencies.
• Assist the CFO with special projects as needed.
• Communicate professionally with internal departments, vendors, members, and other contacts.
• Manage multiple priorities while maintaining accuracy and meeting deadlines.
• Work independently while also contributing as part of the accounting team.

Requirements:

• Strong Accounts Payable experience, including invoice processing, payments, vendor management, and reconciliations.
• Sage Intacct experience strongly preferred.
• Proficiency with Microsoft Office, particularly Excel and Word.
• Strong attention to detail, organization, and time-management skills.
• Strong problem-solving and analytical skills.
• Knowledge of cash disbursements and checking account activity.
• Ability to work independently and handle confidential financial information appropriately.
• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
• A minimum of 3 years of Accounts Payable experience may be considered in lieu of a bachelor’s degree.

Take a look and let me know if there is anything you would like us to add, remove, or change. I want to make sure we represent the opportunity accurately before we begin presenting candidates.

Accountants One is an Accounting and Finance Recruiting and Staffing Firm. We understand that an organization is only as good as its people. That is why we are fanatical about recruiting. Our inspiration is derived from the creation of value through aligning the right organizations with the right people.