Front Desk Legal Assistant - (Trust & Probate Law Office)

Legal Secretary / Front Desk Legal Assistant (Trust & Probate Law Office)

Location: Torrance, CA
Schedule: Monday–Friday | 8:30 AM – 5:00 PM
Pay: $23.00–$25.00/hour (DOE)

Temp-to-Hire Opportunity

A well-established Trust & Probate law firm in Torrance is seeking an experienced, organized, and detail-oriented Legal Secretary / Legal Assistant to support an attorney and paralegal team. This is an excellent opportunity for a motivated legal professional with law office experience who is interested in continuing to grow their legal career and potentially develop toward a paralegal role.

The ideal candidate is reliable, professional, self-motivated, and able to manage multiple priorities in a fast-paced legal environment while maintaining accuracy and confidentiality.

Essential Duties

• Provide administrative and legal support to attorneys and paralegals.
• Maintain and organize client files, case documents, and legal records.
• Update client notes and ensure files are accurate and properly maintained.
• Manage office calendars, including court dates, meetings, conferences, and deadlines.
• Prepare, scan, organize, and electronically file legal documents.
• Assist with court e-filing and document submissions.
• Assemble, bookmark, redact, and Bates stamp PDF documents using Adobe Acrobat Professional.
• Maintain electronic files using cloud-based systems such as Dropbox.
• Answer phones and communicate professionally with clients, courts, and outside parties.
• Welcome and assist clients and visitors in a professional manner.
• Process incoming and outgoing mail, including copying, stamping, and distributing correspondence.
• Assist with real property documents, including recording and filing instruments with County Recorder and Assessor offices.
• Assist with monthly billing statements and general office administrative tasks.
• Provide additional support to attorneys and paralegals as needed.

Qualifications

• Experience working in a law office environment required.
• Previous experience supporting attorneys and/or paralegals strongly preferred.
• Experience in Trust, Probate, Estate Planning, or Litigation preferred.
• Understanding of legal terminology, procedures, and law office practices.
• Experience maintaining legal files and handling confidential documents.
• Familiarity with court e-filing procedures preferred.
• Strong attention to detail with the ability to prioritize and meet deadlines.
• Must be dependable, trustworthy, and able to handle sensitive client information.
• Strong work ethic with the ability to work independently and take initiative.
• Professional communication skills and a client-focused attitude.

Computer Skills Required

Must have strong computer skills, including experience with:

• Adobe Acrobat Professional (PDF assembly, bookmarking, Bates stamping, and redacting documents)
• Microsoft Office Suite (Word and Excel)
• Gmail/Outlook
• Office calendaring systems
• Dropbox and cloud-based document management systems
• Scanning, organizing, and maintaining electronic files

Additional Requirements

• Must be willing to obtain a California Notary Public commission (if not already licensed).
• Must have reliable transportation and the ability to drive for occasional work-related errands, including document filing/recording as needed.

Ideal Candidate: A legal secretary or legal assistant with a strong foundation in law office operations who is interested in expanding their responsibilities and potentially progressing toward a paralegal career path.

We are an equal opportunity employer and consider all qualified applicants. Employment is contingent upon verification of work authorization. Qualified applicants with arrest or conviction records will be considered for employment in accordance with the law. Including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Employment decisions are based on qualifications, merit, and business needs.