Accounts Receivable Specialist/Accounts Payable

We are seeking a detail-oriented and organized Accounts Receivable Specialist to join our accounting team. This position will be primarily responsible for managing accounts receivable activities, including invoicing, cash application, payment follow-up, account reconciliation, and customer account maintenance.

The ideal candidate will also have some Accounts Payable experience and be comfortable working with QuickBooks. The successful candidate should have strong attention to detail, excellent organizational skills, and the ability to communicate professionally with customers and internal teams.

Key Responsibilities

Accounts Receivable

• Prepare and issue customer invoices accurately and on a timely basis.
• Post and apply customer payments to accounts.
• Monitor outstanding receivables and follow up on past-due balances.
• Contact customers regarding outstanding invoices and payment status.
• Reconcile customer accounts and research discrepancies.
• Maintain accurate customer records and account information.
• Prepare accounts receivable reports and aging schedules.
• Assist with month-end and year-end closing activities.
• Respond to customer billing inquiries and resolve account issues professionally.
• Maintain organized documentation of invoices, payments, and account correspondence.

Accounts Payable Support

• Assist with processing vendor invoices and verifying supporting documentation.
• Enter bills and payments into QuickBooks.
• Assist with matching invoices to purchase orders or other supporting documents.
• Help reconcile vendor statements and research discrepancies.
• Assist with preparing payments and maintaining accurate vendor records.
• Provide backup support to the accounting team as needed.

Qualifications

• 2+ years of experience in accounts receivable, accounting, or a related field.
• Previous experience with Accounts Receivable is required.
• Some Accounts Payable experience preferred.
• Hands-on experience using QuickBooks required.
• Strong Excel or Microsoft Office skills.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Good written and verbal communication skills.
• Ability to work independently while also functioning effectively as part of a team.
• Ability to handle confidential financial information professionally.