Office Assistant - Sports Program Coordinator

Office Assistant - Sports Program Coordinator

Full-Time | Evaluation-to-Hire Opportunity

Position Overview

We are seeking a highly organized, detail-oriented, and customer-focused Office Assistant - Sports Program Coordinator to support the daily operations of a youth sports organization. This role is responsible for coordinating administrative activities, processing permits and approvals, maintaining accurate records, and serving as a key point of communication for parents, coaches, instructors, and other stakeholders.

The ideal candidate is proactive, resourceful, and able to manage multiple priorities while providing excellent customer service in a fast-paced environment.

Essential Duties & Responsibilities

• Process and manage facility permits and related documentation.
• Communicate with parents, clinicians, instructors, and volunteer coaches regarding program schedules and operations.
• Provide regular status updates and reports to management.
• Process school district and private school flyer approval requests.
• Maintain accurate and up-to-date program site information.
• Create reports and administrative documents using Microsoft Word and Excel.
• Assemble mailings and prepare supplies, equipment, and materials for program locations.
• Perform data entry and maintain organized records.
• Assist with general administrative and office support duties.
• Complete additional tasks and projects as assigned.

Required Skills & Experience:

• Excellent written and verbal communication skills.
• Strong customer service and telephone skills.
• Proficiency in Microsoft Word, Excel, and general office software.
• Typing speed of 40+ WPM with accurate data entry skills.
• Strong organizational and time management skills.
• Ability to multitask and meet deadlines in a fast-paced environment.
• Exceptional attention to detail and accuracy.
• Positive attitude, professionalism, and self-motivation.
• Ability to lift up to 25 pounds unassisted and up to 50 pounds with assistance.

Preferred Qualifications:

• Bilingual skills are a plus.
• Experience in youth sports, recreation, athletics, camps, or community programs is preferred.
• Volleyball knowledge or experience is a strong plus.

What We're Looking For

The successful candidate will be dependable, organized, and committed to delivering exceptional service. They should be comfortable balancing multiple responsibilities while maintaining professionalism and accuracy in all aspects of their work.