William Raveis Real Estate, Mortgage & Insurance (WRRE) is the #1 family-owned real estate company in the Northeast and Florida. CEO William Raveis founded the luxury brokerage over 50 years ago and has turned it into a real estate powerhouse with more than 4,400 talented sales associates across 140 offices. WRRE is the only privately held firm offering the most complete set of best-in-class services: from buying and selling with state-of-the-art marketing tools, to renovating and staging, to mortgage, insurance and closing services.
Summary:
This position provides marketing and administrative support to Sales Manager and Real Estate Agents.
Job Responsibilities:
Property Listings Management & Administrative Support
- MLS (Multiple Listing Service) support.
- Transaction management (SkySlope platform) auditing, training assistance, check scanning
- M&T desktop check depositing and check printing.
- Order For Sale Sign installation & removal for every Listing.
- Professional Office Communications: Email, Yammer, Company Contests, Local Events.
- Receptionist Duties; answer incoming calls and direct business appropriately.
- Submit and track agent marketing reimbursements.
- Facilities Management Support
- Office A/P invoice processing via Concur platform.
- Maintain and order office supplies.
- Troubleshoot printer issues. Copier toner supplies.
- Communication with Headquarters departments via KACE Ticketing System.
Marketing
- Awareness & compliance of Company branding, social media and marketing standards.
- Weekly Office Recap email and Area Market Statistics creation.
- Office window brochures; create, print and maintain with updated properties.
- Manage Office’s Social Media account create/post to IG/FB per calendar, including branded reels to support offices’ culture (Sales mtgs, Mortgage Lunch & Learns, etc.)
- Assist Sales Manager with planning and executing office events: sales meetings, lunch & learns, awards luncheon, annual fundraiser, holiday parties, etc. Create corresponding marketing materials: invitations, signage, QR code flyers.
- Support for our Sales Associates with a variety of Marketing tasks & Company tools.
o Raveis.com, Moxi Present CMA agent web page support; profiles/bios, testimonials, adding videos.
o CRM Tool – new in April 2026 Raveis365+ with Cloze
o Social Media support for Sales Agents to effectively promote their brand across digital platforms.
o Marketing support using company templates on MAXA (online print and digital platform).
o General Marketing support and proactive planning individually with Sales Associates.
o Plan and execute Group Workshops on company tools & initiatives.
o Log agent touch points into KACE Marketing Activities system.
New Agent Setup
- Onboard new sales associates – Complete all items on the ‘New Hire’ onboarding ticket
- Raveis 365 Overview and tool training.
- Update office roster, cell phone and address lists.
Knowledge, Skills and Abilities:
- Experience in Real Estate office environment, with a solid understanding of MLS systems
- Bachelor's degree or equivalent work experience.
- Proficiency in Microsoft 365 Suite
- Advanced social media experience.
- Ability to prioritize; meeting shifting demands in a sales environment.
- Ability to work autonomously. Responsible for making decisions at the local office and communicating closely with management. The ability to stand by those decisions when given a task, and to drive involvement with the agents.
- Excellent written, editing and communication skills. Typing accuracy and speed on computer.
- Strong customer service skills.
Physical Demands:
This position requires an individual to sit mostly at a desk, working on a computer. On occasion the position requires standing, reaching, bending, squatting and walking. The maximum requirement to lift is no more than 20 lbs.
Hours of work:
Full-time in office, Mon-Fri 9am-5pm... (8 hours per day)
William Raveis Real Estate: A multi-billion-dollar company for real estate, mortgage, and insurance and the nation’s #1 independent family-owned real estate brokerage in the Northeast and Florida according to Real Trends. CEO William Raveis founded the luxury brokerage over 50 years ago and has turned it into a real estate powerhouse with more than 4,400 talented sales associates across 140+ offices. WRRE is the only privately held firm offering the most complete set of best-in-class services: from buying and selling with state-of-the-art marketing tools, to renovating and staging, to mortgage, insurance and closing services.
Marketing Coordinator