Accounts Receivable

We are a well-established, family-owned small business looking for a dependable, detail-oriented Accounts Receivable & Shipping/Receiving Clerk to become an important part of our team. This is a great opportunity for someone who enjoys a variety of responsibilities, takes pride in accuracy, and appreciates working in a collaborative environment where their contributions make a difference every day.

Position Summary

This position combines accounting and office responsibilities with shipping and receiving duties. The ideal candidate is organized, reliable, comfortable using accounting software, and enjoys balancing office work with occasional warehouse activities.

· Prepare invoices using QuickBooks Software.

· Process customer payments, including checks, and electronic payments.
· Record and maintain financial transactions using accounting software.
· Verify invoices, payment postings, and financial records for accuracy.
· Reconcile customer accounts and assist with collections as needed.

Shipping & Receiving

· Receive incoming shipments and verify contents against purchase orders and packing slips.
· Prepare shipments by packing, labeling, and completing shipping documentation.
· Generate bills of lading, shipping labels, and other required paperwork.
· Maintain shipping supplies and inventory.
· Coordinate with vendors, freight carriers, and customers regarding shipments.

· Answer phones and respond to emails professionally.

· Communicate effectively with customers, vendors, and coworkers.

· Assist with general administrative tasks as needed.
· Support other departments to help ensure smooth daily operations.

Qualifications

· High school diploma or GED required.

· Previous accounts receivable, bookkeeping, accounting, or office experience preferred.

· Shipping and receiving or warehouse experience is a plus.

· Experience with QuickBooks or similar accounting software preferred.

· Proficiency with Microsoft Office, especially Excel and Outlook.

· Strong mathematical aptitude and attention to detail.

· Excellent organizational and time management skills.

· Ability to prioritize tasks and work independently.

· Strong written and verbal communication skills.

· Dependable, honest, and committed to accuracy.

Physical Requirements

· Ability to lift and move packages weighing up to 40 pounds.
· Ability to stand, walk, bend, and reach while performing shipping and receiving duties.
· Ability to work at a computer for extended periods.

What We’re Looking For

We’re looking for someone who:

· Enjoys keeping things organized and accurate.

· Takes ownership of their work.

· Works well with a small team.

· Is dependable and willing to help wherever needed.
· Has a positive attitude and excellent customer service skills.
· Lives within 30 minutes’ drive and has reliable transportation.