Office Administrator

Responsibilities:

Assist in the organization and coordinating office operations and procedures to ensure

organizational effectiveness and efficiency.

Reports To:

Project Administrator

Job Summary:

Keeping office running smoothly and assisting with administrative support. The job can

range widely in duties and responsibilities from reception, copy editing and supporting, to

handling a specific type of paperwork or filing for a specific department.

General Summary of Duties:

The Office Administrator is responsible for all logging, tracking, disbursing, and managing

all information while working with other departments to ensure administrative

organization, efficiency, and customer satisfaction.

Travel:

At this time travel is not required for this position.

Responsibilities:

• Review and process sub billing

• Run and prepare reports for PM staff & President.

• Assist with RFl's submitting, tracking and logging.

• Coordinate writing and processing of contracts, purchase orders, change orders.

• Communicate daily with site superintendents and project managers.

• Track job progress and paperwork, status of orders and client change orders

• Maintain project files and paperwork.

• Develop & maintain working relationships with clients, consultants, and other

customers.

• Organize, plan & prioritize workload.

• Communicating with supervisors and peers.

• Problem resolution.

• Work collaboratively with other departments.

• Assists as needed for project/task completion & overall growth of company.

• Prepare client billing and submit in proper format with appropriate paperwork.

• Assists with updates and copies as needed for the following - Employee

Handbooks, Superintendent Handbooks, Project Manager Handbooks, Hazcom

books and State & Federal posters for job sites.

• Any other administrative items you are asked to perform by management.

Minimum Job Qualifications:

• Solid employment history

• Can demonstrate successful Full charge bookkeeping experience

• Microsoft Office Suite experience: Outlook, Excel, Word, & PowerPoint (Advanced

experience with spreadsheets & reports)

• Sage CM accounting software experience (strongly recommended)

• Deadline & detail oriented.

• Excellent verbal & written communication skills

• Strong accounting/bookkeeping/math skills

• Ability to adapt to different software

Established Commercial Construction Company serving clients in the Northeastern, Midwestern and Mid-Atlantic United States. Located in Central New York for 37 years. Our company mission is to serve our clients with excellence. Building High Quality, Environmentally responsible, Socially conscientious projects on Budget and on Time.