Accounts Payable Specialist

About the Opportunity

Our client, a large, well-established organization in the St. Louis area, is looking for an experienced Accounts Payable Specialist to join their Expenditure Management team. This is a newly added position on a growing team — not a backfill.

This is a hands-on, high-volume AP role where accuracy matters. You'll own the full accounts payable cycle: invoice processing, weekly check runs, vendor reconciliations, purchase order management, and month-end support. You'll also be part of a major milestone — the organization is implementing a new Oracle ERP system with a January go-live, so you'll get exposure to both the current system and the new one.

If you've built your AP career at a large company, know your way around an ERP, and can keep a heavy invoice queue moving without letting details slip, this is a strong fit.

What You'll Do

• Manage and prioritize a high-volume invoice workflow
• Ensure invoice processing is completed accurately and on time
• Process weekly cash disbursements (check runs)
• Reconcile vendor statements and resolve discrepancies or outstanding invoices promptly
• Manage open purchase orders to keep payments on schedule
• Provide excellent customer service to vendors and internal partners by phone, email, and in person — and work issues through to resolution
• Support month-end close, including accruals and general ledger reconciliation
• Handle 1099 reporting and filing
• Manage incoming mail, including sorting and researching refund checks
• Support special projects and additional duties as assigned
• Cross-train in other areas of the department (and help train others) to support coverage and team development

What You Need

• 3+ years of full-cycle accounts payable experience at a large organization
• 1+ years of hands-on experience in an ERP system
• Strong MS Office proficiency, particularly Excel (comfortable building and working with formulas)

A note on fit: This role sits inside a dedicated, high-volume AP function at a large company. Candidates whose accounts payable experience has been one piece of a broader bookkeeping or general-accounting role tend to find the pace and scope here to be a significant shift, so large-organization AP experience is a firm requirement for this position.

Nice to Have

• Bachelor's degree in accounting, business, finance, or a related field
• CAPA (Certified Accounts Payable Associate) or CAPP (Certified Accounts Payable Professional) certification
• Experience working within a purchase order system
• Prior Oracle experience
• Intermediate Excel skills (pivot tables)

What Makes You Successful Here

• Strong attention to detail and a genuine focus on accuracy in invoice processing and data entry
• Ability to prioritize and manage high volumes of work without losing track of the details
• Excellent organizational skills
• Comfortable working independently and as part of a team
• Adaptable — you'll learn the current ERP and then transition to Oracle in January, so someone who picks up new systems quickly will do well