Personal Assistant / Executive Assistant / Estate Manager

We are seeking an exceptionally organized, polished, proactive, and detail-oriented Personal Assistant / Executive Assistant / Household & Estate Manager / Private Butler to serve as the owner’s trusted right hand and the central point of contact for the residence. This is a hands-on, multifaceted position overseeing the owner’s personal and administrative needs, household operations, staff, vendors, property maintenance, renovations, and special projects. The ideal candidate naturally anticipates needs, takes ownership, and maintains exceptionally high standards without constant direction.

Executive & Personal Assistance

• Manage the owner’s calendar, appointments, travel, reservations, correspondence, and personal logistics.
• Maintain organized digital files, records, schedules, and household information.
• Anticipate needs and proactively resolve issues.
• Handle confidential information with complete discretion.
• Serve as a trusted gatekeeper and primary point of contact as needed.

Household & Estate Management

• Oversee the daily operation and presentation of the residential portfolio.
• Ensure all interior spaces are immaculate, organized, and visitor-ready at all times.
• Ensure landscaping, pool areas, entrances, driveways, patios, and all exterior areas remain pristine and presentation-ready.
• Conduct daily property inspections and address maintenance, cleanliness, and presentation issues.
• Manage household supplies, inventory, special preparations, entertaining, and events.

Household Staff

• Serve as the primary point of contact for all household staff.
• Coordinate schedules, assignments, priorities, time off, and coverage.
• Supervise staff and ensure expectations and standards are consistently met.
• Conduct quality-control checks and address issues promptly and professionally.

Renovations & Projects

• Oversee all renovations, remodeling, repairs, upgrades, and property-improvement projects.
• Coordinate contractors, architects, designers, tradespeople, suppliers, and installers.
• Obtain estimates, coordinate schedules, monitor timelines and budgets, and oversee quality.
• Manage punch lists and ensure work is completed properly.
• Maintain organized records of contracts, invoices, warranties, and project documentation.

Vendors & Contractors

• Serve as the central point of contact for all household vendors and service providers.
• Coordinate landscaping, pool, cleaning, HVAC, plumbing, electrical, security, technology, maintenance, and other services.
• Schedule and supervise vendors while on the property.
• Obtain bids when appropriate and verify work is completed to the owner’s standards.
• Maintain a comprehensive vendor database and service schedule.

Technology & Organization

The candidate must have strong computer skills, including proficiency with Google Workspace, email and calendar management, spreadsheets, digital filing, online purchasing, and project-management tools.

Ideal Candidate

The ideal candidate is:

• Exceptionally organized and meticulous
• Proactive with outstanding follow-through
• Discreet, trustworthy, and highly professional
• An excellent communicator
• Comfortable supervising staff and managing vendors
• Experienced with renovations, maintenance, and property projects
• Highly computer and technology proficient
• Resourceful and solution-oriented
• Comfortable working independently and taking ownership
• Naturally attentive to cleanliness, presentation, and the smallest details
• Flexible and willing to step in wherever needed

This is not a traditional desk-only assistant position. It is an all-encompassing role requiring someone who can seamlessly manage executive assistance, household operations, staff, vendors, property projects, and private-service responsibilities. The perfect candidate will be someone the owner can trust to say “I’ve got it”—and know the matter will be handled completely, professionally, and to the highest standard. You'll love working here and enjoy the variety and challenge each day offers. We look forward to meeting you.