Accounts Payable and Receivable Specialist

Position: AP & AR Coordinator

Location: New York, NY (Fully Remote)

Salary: $55K – $65 + Bonus

Growing Non-Profit trade organization seeks a AP/AR Coordinator to join their team

Responsibilities:

· Process vendor invoices accurately and timely through Bill.com and related systems

· Manage invoice approvals, coding, and payment processing workflows

· Reconcile vendor statements and resolve discrepancies

· Maintain organized AP records and documentation

· Assist with month-end close activities related to payables

· Generate and distribute invoices to customers/clients

· Monitor incoming payments and follow up on outstanding balances

· Apply payments and maintain accurate AR records in QuickBooks

· Research and resolve billing discrepancies in a professional and timely manner

· Maintain tracking spreadsheets, reconciliations, and operational reports

· Support management with reporting requests and data analysis

· Partner cross-functionally with operations, leadership, and external vendors/customers

· Communicate professionally regarding billing, payment, and account inquiries

· Participate in team meetings and support process improvement initiatives

· Contribute to a collaborative and accountable remote work environment

Qualifications

· 3+ years of experience in accounts payable, accounts receivable, or general accounting support

· Proficiency in QuickBooks (Desktop/Online) and Bill.com a plus

· Advanced Microsoft Excel skills

· Proven performance working in a remote environment required