Project Manager

Project Manager

The Project Manager (PM) manages a group of projects and delivers exceptional results. The PM ensures Gulf Bay’s expectations, project objectives, and budgetary guidelines are met or exceeded.

Overall Focus

• Manage project activities including contract administration, change orders, submittals, scheduling, procurement, financial management, and closeout to ensure safe, timely, on-budget, high-quality project delivery.
• Drive project performance to meet or exceed margin goals through effective management.
• Maintain a strong focus on meeting and exceeding project requirements and expectations.
• Review and analyze bids to ensure budget and schedule compliance.

Pre-Job Planning

• Support Estimating in maintaining competitive participation across all trades.
• Identify contract requirements and report potential exposures to senior management.
• Oversee pre-qualification and bid evaluation of consultants, contractors, and vendors; support final selection.
• Evaluate risks and incorporate them into contingency forecasts.

Project Management

• Maintain all Project Logs, including Change Management, Buyout, Contracts, Procurement, Submittals, RFIs, Safety, and Schedule.
• Partner with Superintendents and Estimators, to develop clear, accurate Scopes of Work based on detailed document review.
• Implement a structured purchasing process to avoid inefficient “just-in-time” procurement.
• Ensure timely buyout by aligning resources with purchasing schedules.

Schedule Management

• Develop a clear, accurate baseline Contract Schedule with minimal revisions to original logic.
• Track schedule impacts and changes to proactively manage and prevent delays.
• Focus on critical path activities to avoid non-excusable delays.
• Provide monthly written schedule updates to senior management per contract requirements.
• Take decisive action with subcontractors impacting schedule performance.
• Maintain buyout and procurement schedules.

Risk Management

• Execute buyout to support workflow continuity while minimizing financial, contractual, bonding, and insurance risks.
• Secure Change Order authorization prior to proceeding with any changes.
• Act immediately on non-performing subcontractors that may impact the project.
• Ensure submittals and shop drawings are reviewed and approved within contract timelines.
• Promote a zero-accident safety culture and ensure safe jobsite execution.
• Maintain a structured risk management process and train the Project Team on mitigation practices.

Change Order Management

• Fully utilize project management software to track all Proposed Change Orders (PCOs), including in-scope and out-of-scope items.
• Monitor Contract Allowances and issue Change Order Requests (CORs) when overruns are anticipated.
• Track field directives and backcharges in Expedition for monthly processing.

Financial Management

• Support development of project strategies that maximize profitability.
• Achieve or exceed profitability targets established by the project strategy.
• Manage project cash flow to maintain a strong financial position for Gulf Bay.
• Develop an effective Schedule of Values to support cash flow.
• Review subcontractor SOVs to prevent overpayment.
• Review subcontractor and vendor requisitions to prevent payment of unsigned or unfunded change orders.
• Produce accurate percent-complete projections for financial reporting.
• Review subcontractor invoices prior to payment to resolve deficiencies promptly.
• Prepare and submit Cost to Complete forecasts per the Forecasting Calendar.
• Track field directive and backcharge costs for forecasting.

Project Closeout

• Establish a closeout plan early, including collection, review, and packaging of all required closeout documentation.

Meeting Management

• Conduct meetings to review contract logs and identify risks, exposures, and issues.
• Manage meetings efficiently with clear agendas, focus, and adherence to time limits.

Subcontractor Relationships

• Maintain a “Firm but Fair” approach with subcontractors.
• Promote organization, accountability, and professionalism.
• Address non-performance immediately to protect schedule and project outcomes.

Quality Management

• Establish and enforce clear quality expectations throughout the project.
• Track deficiencies and ensure timely resolution.
• Require mock-ups to establish and confirm quality standards.

Qualifications

• Bachelor’s degree in Construction, Engineering, or related discipline, plus a minimum of 8 years of experience, or equivalent combination of education, training, and experience.
• Strong knowledge of construction costs, scheduling, estimating, purchasing, engineering principles, and accounting principles.
• Proficiency with construction management software, scheduling tools, and Microsoft Office Suite.
• Strong written and verbal communication skills.