District Deputy Clerk

THE COUNTY OF BURNET

BURNET, TEXAS

Deputy Clerk District Clerk

JOB DESCRIPTION
WORKING TITLE: DEPUTY CLERK
DEPARTMENT: DISTRICT CLERK
REPORTS TO: CHIEF DEPUTY/DISTRICT CLERK
CLASSIFICATION: GRADE 60

GENERAL DESCRIPTION
This position is a non-exempt position that performs a variety of clerical duties to provide support for the daily operations of the District Clerk. This is a full time, regular position.

ESSENTIAL RESPONSIBILITIES AND DUTIES
• Process and prepare documents – such as government forms, letters, memos, billings and reports
• Review files, records and other documents to obtain information to respond to requests from the District Clerk, the Court, lawyers, judges, other elected officials/department heads and/or the general public
• Maintain and update filing, inventory, mail and data base systems – either manually or by using a computer
• Operate office machines – such as computers, phones, copiers, scanners, faxes and calculators
• Compile , copy, sort, and file records of the office
• Communicate with customers, employees and other individuals to answer questions, disseminate or explain information and address complaints
• Collect, count and disburse money; do basic bookkeeping and complete a variety of banking transactions
• Open, sort and route incoming mail, answer correspondence and prepare outgoing mail
• Answer telephones, direct calls and take messages
• Regular attendance is required. Must arrive at work on time, prepared to perform assigned duties and work assigned schedule

ADDITIONAL RESPONSIBILITIES
• Run errands for the office – including, but not limited to, the bank, post office, courthouse and/or courthouse annexes
• Be prepared to perform other duties as assigned

EDUCATION REQUIREMENTS
• High school graduate or equivalent

EXPERIENCE AND SKILLS
• Must have the ability to speak English clearly to be understood by others

Must understand written sentences and paragraphs in English
• Requires knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition and grammar
• Must have the ability to read and understand information and ideas presented in writing
• Must have and maintain the ability to work independently
• Must have and maintain the ability to use computer systems necessary to perform duties
• Must have and maintain the ability to concentrate on a task over a period of time without being distracted
• Must possess a cooperative and positive attitude at all times

PHYSICAL DEMANDS AND WORK ENVIRONMENT
• Frequently required to talk, hear, see, sit, stand, kneel, climb, feel, use fingers to handle and arms to reach and carry
• Required to be able to sit of stand for prolonged periods of time
• Required to lift up to 15 pounds regularly and up to 50 pounds occasionally
• Specific vision required by this position includes both up close and distance

SPECIAL CONDITIONS
• Required to occasionally work overtime – may include weekends and evenings
• Required to dress in professional business attire at work daily
• Required to be bondable under the District Clerk’s Official Bond
• Required to possess and maintain a valid Texas Driver License and valid Texas Liability Insurance at all times