Administrative Assistant - Affordable Housing

Job Type: Full-Time
Pay: $20.00–$22.00 per hour
Schedule: Monday–Friday
Department: Affordable Housing
Reports To: Regional Portfolio Support Manager

Location: Long Beach, CA 90813

About the Position

Beach Front Property Management is seeking an organized, dependable, and detail-oriented Administrative Assistant to support our Affordable Housing Department.

This is a department-wide support position working closely with Affordable Housing leadership and property teams across our portfolio. The Administrative Assistant plays an important role in keeping department operations organized, documentation current, and administrative priorities moving forward.

This is a great opportunity for someone with strong administrative skills who wants to continue growing their career in affordable housing and property management.

• Provide day-to-day administrative support to the Affordable Housing Department
• Maintain organized electronic and physical files, records, and documentation
• Prepare and maintain reports, spreadsheets, correspondence, and department tracking
• Process and track invoices, bills, deposits, and other administrative items
• Assist with Yardi data entry and record maintenance
• Support leasing and affordable housing documentation as needed
• Track outstanding items, deadlines, and required documentation
• Follow up with property teams to ensure requested information and documents are received
• Coordinate documentation and communication with housing authorities, service providers, vendors, and other partners
• Assist with scheduling meetings and preparing documents and materials
• Respond to and appropriately route resident, vendor, and property-related inquiries
• Help maintain accurate and current department and portfolio records
• Assist with special projects and other department administrative needs

• Previous administrative or office experience required
• Property management or affordable housing experience preferred
• Experience with Yardi or similar property management software preferred
• Proficiency with Microsoft Outlook, Word, and Excel
• Strong organizational and time-management skills
• Excellent attention to detail and accuracy
• Strong written and verbal communication skills
• Ability to manage multiple priorities and deadlines
• Ability to work independently while collaborating with multiple team members and departments
• Strong follow-through and problem-solving skills
• Reliable transportation for occasional local travel, as needed

Who Will Succeed in This Role?

• The ideal candidate is someone who enjoys staying organized, managing multiple priorities, and helping a busy department operate efficiently.
• You should be comfortable taking initiative, following through on outstanding items, communicating professionally with different teams, and maintaining accurate information in a fast-paced environment where priorities may shift throughout the day.

Why Join Our Affordable Housing Team?

• This position provides an opportunity to gain broader exposure to affordable housing and property management operations while working with department leadership and property teams across a diverse portfolio.

You’ll have exposure to multiple areas of the business, including:

• Affordable housing operations
• Portfolio administration
• Leasing
• Compliance documentation
• Reporting and tracking
• Accounting and invoice processes
• Property operations

This is an opportunity to build on your existing administrative experience while developing a broader understanding of affordable housing and property management operations.

Compensation & Benefits

• $20.00–$22.00 per hour
• Full-time, Monday–Friday schedule
• Benefits available to eligible employees
• Paid time off
• Paid holidays
• Opportunities for professional growth within property management

Beach Front Property Management, Inc. is an equal opportunity employer and provides reasonable accommodations to applicants with disabilities. Beach Front Property Management, Inc. complies with applicable Federal and California civil rights laws and does not discriminate on the basis of race, color, national origin, ancestry, citizenship, age, physical or mental disability, sex, gender, gender identity or expression, change of sex or transgender status, pregnancy, childbirth, breastfeeding, medical condition, reproductive health decision making, religion, creed, marital status, sexual orientation, current orformer military and veteran status, genetic information, or any other basis protected by federal, state orlocal law.