Reception & Administration Support

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Training & development

Employer: Magnus Management Group
Department: US Department of Agriculture (USDA)
Clearance: Secret
Location: Arlington, VA.
Telecommute: On-site
Position Type: Full time, W-2 employee of Magnus Management Group (40 hrs. a week)
Contract length: 5 years

Admin Support to include Receptionist and Administrative Support (Non‑Exempt)
Minimum Qualifications

• 1–3 years of experience in a professional office environment as a support assistant or receptionist, or equivalent position
• High School diploma required, higher education preferred
• All personnel under this contract must meet or exceed the following minimum qualifications:
• Proficient in the use of commercial software packages and databases, such as Microsoft Outlook, Teams, Word, PowerPoint, and Excel.

Communication & Front‑Desk Support

• Experience handling phone calls, emails, and mail, serving as the point of contact for internal and external communication
• Ability to manage the receptionist area
• Effective written and verbal communication skills for interacting with various individuals

Mail & Records Handling

• Ability to maintain records of receipt, mailing dates, and other required information
• Ability to ensure appropriate mailing and/or shipping of packages, letters, etc.

Scheduling & Guest Support

• Experience managing calendars, scheduling meetings, appointments, and greeting high‑level guests

Document & Office Support

• Experience creating and distributing correspondence, reports, and other documents
• Track inventory of office supplies and notifying admin office of need to replenish those supplies
• Experience providing general office support like various administrative tasks, data entry, filing, and customer service

Technical & IT Proficiency

• Proficiency in office software and equipment

Task & Problem Management

• Ability to manage multiple tasks and prioritize effectively