Vital Statistics Registrar/Secretary

About the Role

The Harrison County General Health District is seeking a highly organized, professional, and adaptable Vital Statistics Registrar/Secretary. This role provides central administrative and front-desk support for all health department programs, serving as the primary point of contact for the public.

The ideal candidate will excel at multi-tasking across agency divisions, managing vital statistics records, providing clerical support for Environmental Health programs, and assisting Nursing operations with clinical scheduling and billing preparation.

Key Responsibilities

• Vital Statistics & Front Desk Operations: Process, issue, and maintain birth and death certificates, generate monthly transmittal reports, manage front-desk reception, answer and route calls, collect and receipt fees, and handle incoming/outgoing mail.
• Environmental Health Support: Provide intake and application completeness verification for food, septic, water, pool, campground, and nuisance programs. Perform data entry into HealthSpace software, process licenses/permits, generate mailings and monthly transmittals, and log animal bite reports.
• Nursing & Clinical Support: Handle incoming clinical calls, schedule client appointments, prepare medical billing paperwork, and maintain clinical records following HIPAA guidelines.
• General Administrative Support: Assist leadership with Board of Health meeting packet assembly, monthly reports, annual reports, accreditation document organization, and public health emergency preparedness efforts.
• Cross-Divisional Adaptability: Carry out administrative tasks across all agency divisions and adapt positively to shifting daily operational needs.

Please note: This posting provides a high-level overview of the role. A complete, detailed job description will be provided to candidates selected for an interview or upon request.

Minimum Qualifications

· High school diploma or GED equivalent.

· 1–2 years of clerical, administrative, medical office, or customer service experience.

· Valid driver’s license and ability to maintain insurability under district policy.

· Basic computer proficiency, including familiarity with Microsoft Word, Excel, and email.

· Ohio Notary Public commission (or ability to obtain within 6 months of hire).

· Excellent communication, interpersonal, and customer service skills.

Preferred Qualifications

· Experience in public health, municipal government, or medical office settings.

· Experience with clinical appointment scheduling, medical billing preparation, or health insurance verification.

· Experience with cash handling, fee collection, and financial receipting.

· Experience entering data into specialized software systems (e.g., HealthSpace/OVRS).

Location: 538 N Main St. Cadiz, OH 43907

Job Type: Full-Time (Non-Exempt)

Hours: Monday – Friday 8:00am until 4:00pm (40 hours per week), evenings and weekends as needed for community events or public health emergency response.

Pay Range: $17.68 – $24.75 / hour

Benefits: health insurance, vision insurance, dental insurance, life insurance, paid holidays, vacation leave, sick leave, bereavement leave

Posting Timeline: Applications will be accepted until 4:00pm on August 27, 2026.