Deputy County Clerk - Recording

Department: Lee County Clerk & RecorderPosition Type: Full-Time, Non-ExemptSalary Level: $18.00 - $20.00/hrLocation: Dixon, IL Join the Lee County Clerk & Recorder's Office!Lee County is seeking a dependable, detail-oriented, and customer-service focused individual to join the County Clerk & Recorder's Office as a Deputy County Clerk with a focus on Recording. This position provides administrative and clerical support with a primary focus on the recording, indexing, retrieval, and maintenance of official county and property-related records. The Deputy County Clerk works closely with the public, attorneys, title companies, county departments, and other agencies and plays an important role in ensuring county records are accurate, accessible, and properly maintained. What You'll DoProvide professional and courteous customer service to the public, attorneys, title companies, county staff, and outside agencies.Answer phones, respond to questions, and provide information regarding recording services, county procedures, and official records. Record, index, file, and maintain official county and property-related documents. Review documents for completeness and verify legal descriptions for accuracy prior to recording. Search and retrieve recorded documents and archived records. Perform back indexing and maintain accurate electronic ad physical records. Assist with delinquent tax lookups, tax extension processes, and related transactions. Receive and process payments, prepare receipts, balance transactions, and assist with deposits. Prepare daily and monthly reports and maintain organized records and databases. Coordinate with the Treasurer's Office, Assessment Office, and other county departments regarding property and tax-related matters. Perform data entry, filing, scanning, copying, document preparation, and other general office duties. Learn and apply applicable state statutes, county ordinances, policies, procedures, and regulations. Assist with special projects and perform other duties as assigned. What We're Looking ForThe ideal candidate will be organized, dependable, detail-oriented, and comfortable working with the public in a busy office environment. The ability to manage multiple priorities, maintain accuracy, and provide excellent customer service is essential. RequiredHigh school diploma or equivalentBasic computer proficiency and experience using standard office equipmentAbility to learn and apply applicable laws, regulations, policies, and proceduresValid driver's license, as required for assigned dutiesLegal authorization to work in the United StatesAbility to successfully complete a required background checkPreferredPrevious clerical, administrative, customer service, or related office experienceExperience in local government, records management, elections, or another public-sector officeAssociate degree or coursework in business administration, public administration, or a related fieldExperience handling payments, balancing receipts, or maintaining financial recordsBilingual communication skillsSkills & QualificationsSuccessful candidates will demonstrate:Excellent customer service and communication skillsStrong attention to detail and organizational skillsAbility to multitask and prioritize in a busy office environmentProfessionalism and the ability to work effectively with the public and coworkersAbility to maintain confidentiality and handle sensitive information appropriatelyBasic mathematical and cash-handling skillsAbility to work independently while also contributing to a teamWillingness and ability to learn new systems, procedures and applicable laws and regulationsBenefitsLee County offers a competitive benefits package for eligible full-time employees, including:Medical, Dental, and Vision InsuranceEmployer-funded Health Reimbursement Arrangement (HRA)Life Insurance - Employer-provided life insurance, with supplemental life insurance options availablePaid Time Off - Vacation, sick leave, and other paid leave benefits in accordance with County policyPaid Holidays - Paid holidays in accordance with the County holiday scheduleRetirement - Participation in the Illinois Municipal Retirement Fund (IMRF)457(b) Deferred Compensation Plan - Voluntary retirement savings optionEmployee Assistance and Wellness ProgramsWork EnvironmentThis is a full-time position working Monday through Friday during regular county office hours. The position is primarily based in a professional office environment with frequent public interaction, interruptions, and time-sensitive responsibilities. Occasional additional hours or limited travel may be required for trainings, meetings, election-related activities, or other county business. Why Join Lee County?This is an excellent opportunity for someone who enjoys helping people, working with records and information, and being part of a public-service team. The Deputy County Clerk plays a key role in providing accurate, professional, and dependable service to the residents of Lee County. Equal Opportunity EmployerLee County is an Equal Opportunity Employer and complies with all applicable federal, state, and local employment laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other protected status.How to ApplyInterested applicants should submit a resume and/or completed application to: Lee County Human Resources112 E 2nd StreetDixon, IL 61021 Email: [email protected]