Real Estate Administrative Coordinator (Mandarin-Speaking)
Job Description
Operations & Administrative Support
Provide comprehensive administrative support to the team across buyer and seller transactions, including:
Managing incoming buyer and seller inquiries and routing leads appropriately
Assisting with transaction coordination from offer through closing
Preparing documents, disclosures, and internal tracking systems
Supporting listing preparation, including gathering property details and organizing marketing materials
Maintaining accurate client records and databases
Showing & Scheduling Coordination
Coordinate and schedule all property showings on behalf of the team
Communicate with clients, agents, and listing contacts in both English and Mandarin when needed
Confirm appointments, manage calendar logistics, and ensure scheduling accuracy
Prepare detailed showing itineraries and access instructions
Troubleshoot scheduling conflicts and last-minute changes efficiently
Client & Team Communication
Serve as a key point of contact for client communication, particularly for Mandarin-speaking clients
Provide timely updates to clients, agents, and team leads
Assist with follow-up communication after showings and client interactions
Ensure a high level of professionalism and responsiveness at all times
Marketing & Listing Support
Assist with listing coordination, including marketing timelines and material preparation, specifically for a $56M listing coming to market soon.
Support both entry-level and luxury listings, including high-profile properties
Coordinate with photographers, staging companies, and marketing vendors
Help manage online listings and ensure accuracy across platforms
Professional Qualities We’re Looking For
Bilingual (Mandarin Required): Strong verbal and written communication skills in both English and Mandarin
Detail-Oriented: Exceptional organizational skills with the ability to manage multiple tasks simultaneously
Highly Responsive: Quick, clear communication with clients and internal team members
Dependable & Professional: Strong sense of responsibility, discretion, and follow-through
Why This Role
This position offers the opportunity to be deeply involved in the operations of a high-performing real estate team, with exposure to both everyday transactions and luxury properties. It is ideal for someone looking to build a long-term career in real estate operations or administration while working in a dynamic, client-focused environment.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
