Healthcare Project Manager

Position Summary

The Healthcare Project Manager – Grants & Strategic Initiatives is responsible for the full lifecycle management of the FQHC’s grant portfolio, including identifying new funding opportunities, coordinating and submitting grant applications, managing grant portals, tracking deadlines and deliverables, maintaining grant documentation, coordinating reporting, and supporting successful implementation of grant-funded projects.

This position serves as the central point of coordination for grants and works closely with executive leadership, Finance, clinical and operational departments, program staff, and external funders to ensure grants are submitted, managed, monitored, and reported accurately and on time.

Essential Responsibilities

Grant Development & Opportunity Identification

• Research and identify federal, state, local, foundation, corporate, and other funding opportunities aligned with the FQHC’s strategic priorities.
• Monitor NOFOs, RFAs, RFPs, and other funding announcements and maintain a current grant opportunity pipeline.
• Evaluate opportunities for eligibility, organizational fit, funding potential, and strategic value.
• Coordinate development of letters of intent, concept papers, grant applications, and supporting materials.

Grant Applications & Portal Management

• Manage the grant application process from opportunity identification through final submission.
• Complete and submit grant applications, renewals, amendments, reports, updates, and other required documents through applicable grant portals.
• Ensure all portal entries and submissions are accurate, complete, and submitted in a timely manner.
• Coordinate with Finance, program staff, leadership, and subject matter experts to gather required narratives, budgets, data, attachments, approvals, and signatures.
• Maintain a comprehensive master grant calendar with all application, reporting, renewal, and deliverable deadlines.
• Proactively notify relevant staff and leadership of approaching deadlines, required tasks, and outstanding information.
• Follow up with responsible staff to ensure assignments and required materials are completed by internal deadlines.
• Confirm successful submissions and maintain submission confirmations and final documents.

Grant Management & Documentation

• Serve as the central repository for all grant documentation, maintaining organized, complete, and accessible electronic grant files.
• Maintain applications, award notices, contracts, budgets, amendments, correspondence, reports, deliverables, supporting documentation, and closeout materials.
• Track grant awards, budgets, deliverables, reporting requirements, performance measures, renewal dates, and closeout requirements.
• Ensure grant documentation is maintained in accordance with funder requirements, organizational policies, and audit/compliance standards.
• Support grant monitoring visits, audits, funder reviews, and compliance activities.

Reporting & Project Management

• Coordinate timely submission of programmatic, financial, progress, and final grant reports.
• Collect and coordinate required data, outcomes, narratives, and financial information from appropriate departments.
• Monitor grant-funded projects to ensure activities, expenditures, and deliverables align with approved grant requirements.
• Develop project timelines, track milestones, identify risks, and coordinate corrective actions as needed.
• Facilitate grant-related meetings and provide leadership with updates on grant status, deadlines, risks, and accomplishments.
• Coordinate cross-functional teams to ensure grant-funded projects are implemented successfully.

Qualifications

• Bachelor’s degree in healthcare administration, public health, business, project management, nonprofit management, or related field.
• 3+ years of experience in healthcare, grants management, project management, nonprofit, government, or related environment.
• Experience with grant applications, grant management, reporting, and online grant portals.
• Strong organizational, project management, writing, communication, and time-management skills.
• Ability to manage multiple grants, projects, and competing deadlines independently.
• Proficiency with Microsoft Office and electronic document management systems.

Preferred

• Experience working in an FQHC, community health center, nonprofit healthcare organization, or public health organization.
• Experience with federal grants, including HRSA, and familiarity with Grants.gov and SAM.gov.
• Experience developing grant budgets and budget narratives.
• Project management or grant management certification.