Posted August 23, 2026
Administrative Assistant - Career Path to Project Coordinator
Spark Signs & Graphics
Mars, PA, US
Full Time
17USD - 20USD per hour
Job Description
Job Description
Benefits:
Benefits/Perks
Spark Signs & Graphics (www.sparksigns.com) specializes in the design, fabrication, and installation of custom commercial signs. We pride ourselves on quality work, a competitive price structure, and genuine customer service — and on giving people room to grow. Where else can you work in a clean, modern, technologically advanced sign shop alongside a skilled, dedicated team and an owner invested in helping you build a career, not just fill a role?
Job Summary
We're a locally-owned sign company specializing in high-quality custom signage for businesses across the region. From design to fabrication and installation, we take pride in delivering creative, professional signage solutions — and we're looking for a dependable, organized Administrative Assistant who wants more than just a job.
This role is the entry point into our project management career path. You'll start by supporting daily operations, customer communication, and project documentation — the same foundational skills our Project Coordinators use every day to manage signage projects from concept through installation. As you grow into the role, you'll take on more responsibility for scheduling, estimates, and client coordination, with a clear track toward a Project Coordinator position for the right person.
This is a full-time, on-site role in a friendly, collaborative environment where initiative and attention to detail get noticed.
Responsibilities
Administrative Assistants who show strong organizational skills, reliability, and initiative have a clear path to our Project Coordinator role — supporting Project Managers, managing smaller projects independently, coordinating installations, and building lasting client relationships. If you're looking for a job that turns into a career, this is designed to be that first step.
Benefits/Perks
We are a locally-owned sign company specializing in high-quality custom signage for businesses across the region. From design to fabrication and installation, we take pride in delivering creative and professional signage solutions. We’re looking for a dependable and organized Administrative Assistant to support our daily operations and to help us continue providing top-tier service to our clients.
The Administrative Assistant will provide essential support by handling administrative tasks, communicating with customers, and helping ensure smooth day-to-day operations. This is a full-time, on-site position with room for growth in a friendly and collaborative work environment.
Responsibilities
- Dental insurance
- Health insurance
- Paid time off
- Training & development
- Vision insurance
Benefits/Perks
- This position offers real advancement opportunities
- This is an hourly wage position. Base wage is $17–$20 per hour and is based on experience.
- Medical coverage will be provided (½ of monthly premium) as per company policy.
- Two (2) weeks of paid vacation will be provided.
- The company offers six (6) paid holidays and is typically closed the last week of December.
- Mileage reimbursements are offered based on usage.
- Ongoing opportunities for growth and training, including hands-on exposure to project coordination.
Spark Signs & Graphics (www.sparksigns.com) specializes in the design, fabrication, and installation of custom commercial signs. We pride ourselves on quality work, a competitive price structure, and genuine customer service — and on giving people room to grow. Where else can you work in a clean, modern, technologically advanced sign shop alongside a skilled, dedicated team and an owner invested in helping you build a career, not just fill a role?
Job Summary
We're a locally-owned sign company specializing in high-quality custom signage for businesses across the region. From design to fabrication and installation, we take pride in delivering creative, professional signage solutions — and we're looking for a dependable, organized Administrative Assistant who wants more than just a job.
This role is the entry point into our project management career path. You'll start by supporting daily operations, customer communication, and project documentation — the same foundational skills our Project Coordinators use every day to manage signage projects from concept through installation. As you grow into the role, you'll take on more responsibility for scheduling, estimates, and client coordination, with a clear track toward a Project Coordinator position for the right person.
This is a full-time, on-site role in a friendly, collaborative environment where initiative and attention to detail get noticed.
Responsibilities
- Answer and direct phone calls and emails in a professional and courteous manner
- Greet and assist customers and visitors, building the client-facing communication skills central to project coordination
- Create and maintain customer files, job folders, and project documentation
- Help prepare quotes, invoices, work orders, and basic reports — the same paperwork Project Coordinators manage daily
- Coordinate schedules for site surveys and installations
- Support project tracking and internal communication between our production, design, and installation teams
- Order office and production supplies as needed
- Assist with social media updates or website content (optional, based on skills)
- As skills develop, take on increasing ownership of smaller scheduling and coordination tasks — the first step toward independently managing projects
- High school diploma or equivalent (Associate's degree is a plus)
- Previous experience in an administrative, office, or customer service role. Experience in a sign or printing company is a plus.
- Proficiency in Microsoft Office (Word, Excel, Outlook); experience with QuickBooks a plus
- Strong organizational skills with attention to detail — this matters as much here as it does in project coordination
- Excellent verbal and written communication skills
- Ability to multitask, prioritize, and work independently in a small team environment
- A genuine interest in growing into a larger role — we're specifically looking for someone who's ambitious about where this position can lead
- Friendly, positive attitude and willingness to learn the signage industry
- Driver's license and a dependable vehicle required
Administrative Assistants who show strong organizational skills, reliability, and initiative have a clear path to our Project Coordinator role — supporting Project Managers, managing smaller projects independently, coordinating installations, and building lasting client relationships. If you're looking for a job that turns into a career, this is designed to be that first step.
Benefits/Perks
- This position offers advancement opportunities.
- This is an hourly wage position. Base wage is $17-20 per hour and is based on experience.
- Medical coverage will be provided (1/2 of monthly premium) as per company policy.
- Two (2) weeks of paid vacation will be provided.
- The company offers six (6) paid holidays and is typically closed the last week of December.
- Mileage reimbursements are offered based on usage.
- Opportunities for growth and training.
We are a locally-owned sign company specializing in high-quality custom signage for businesses across the region. From design to fabrication and installation, we take pride in delivering creative and professional signage solutions. We’re looking for a dependable and organized Administrative Assistant to support our daily operations and to help us continue providing top-tier service to our clients.
The Administrative Assistant will provide essential support by handling administrative tasks, communicating with customers, and helping ensure smooth day-to-day operations. This is a full-time, on-site position with room for growth in a friendly and collaborative work environment.
Responsibilities
- Answer and direct phone calls and emails in a professional and courteous manner
- Greet and assist customers and visitors
- Help to create and maintain customer files, job folders, and project documentation
- Help to prepare quotes, invoices, and basic reports
- Coordinate schedules for site surveys and installations
- Order office and production supplies as needed
- Support project tracking and internal communication between departments
- Assist with social media updates or website content (optional based on skills)
- High school diploma or equivalent (Associate’s degree is a plus)
- Previous experience in an administrative, office, or customer service role. Experience in a sign or printing company is a plus.
- Proficiency in Microsoft Office (Word, Excel, Outlook); experience with QuickBooks a plus
- Strong organizational skills with attention to detail
- Excellent verbal and written communication skills
- Ability to multitask, prioritize, and work independently in a small team environment
- Friendly, positive attitude and willingness to learn about the signage industry
- Drivers’ license and a dependable vehicle required.
