HR Coordinator (Part-Time)

About Columbia Club

Established in 1889 and located on Monument Circle, the Columbia Club is a premier private city club that blends tradition with modern amenities. With 20,000 square feet of state-of-the-art meeting and event space, en-suite guest rooms, multiple dining rooms, and a Health & Wellness Center, the Club offers members a distinctive and elevated experience.

Position Overview

The HR Coordinator plays a key role in supporting the General Manager and leadership team with essential human resources functions. This part-time position is responsible for maintaining accurate personnel records, assisting with onboarding and payroll, and providing support to employees with HR-related needs. The ideal candidate will be detail-oriented, organized, and committed to creating a positive employee experience in a fast-paced hospitality environment.

Key Responsibilities

• Assist with organizing and maintaining employee files (both digital and physical) in compliance with policies and regulations.

• Set up new team members in the HR/payroll system and manage onboarding documentation and scheduling.

• Provide support to employees regarding policies, benefits, time off, and HR-related inquiries.

• Help track certifications, licenses, and performance review deadlines to ensure compliance.

• Support the General Manager in coordinating benefits, including open enrollment and employee updates.

• Maintain accurate HR databases and contact lists with current staff information.

• Assist with hospitality hiring efforts, including reviewing applications, scheduling interviews, and coordinating with department heads.

• Contribute to employee engagement initiatives such as welcome communications, birthdays, and service anniversaries.

• Compile, verify, and assist with submitting bi-weekly payroll, ensuring accuracy in hours, wages, deductions, and approvals.

Qualifications

• 2+ years of HR or administrative experience, preferably in hospitality or a service-oriented environment.

• Strong organizational, communication, and interpersonal skills.

• Ability to handle sensitive information with professionalism and confidentiality.

• Proficiency with Microsoft Office Suite; experience with HR or payroll systems preferred.

• High attention to detail and ability to manage multiple priorities in a dynamic environment.

Compensation & Benefits

We offer competitive hourly rates and outstanding benefits, including health insurance (available after 60 days), 401K (with a 4% match after six months), paid time off (PTO), educational opportunities, the potential for career advancement, and a positive work environment centered around teamwork, professionalism, learning, and excellence.

Compensation & Benefits

We offer competitive hourly rates and outstanding benefits, including health insurance (available after 60 days), 401K (with a 4% match after six months), paid time off (PTO), educational opportunities, the potential for career advancement, and a positive work environment centered around teamwork, professionalism, learning, and excellence.

Overtime and Job Requirements

• Must be available and willing to work a flexible schedule.

• Must be available to work some weekends and holidays.

• Overtime is required on an as-needed basis.