Administrative Assistant (Part-Time)
Job Description
The position of Administrative Assistant is a professional position responsible for all publications, social media, and data entry for the Sheriff’s Office. The Administrative Assistant is a non-sworn employee that is required to dress in a professional manner appropriate for a business casual work environment. The Administrative Assistant will work with all levels of government officials. The position will work a maximum of 29 hours per week. This is a part-time hourly position with no benefits.
Minimum Requirements
- 18 years of age
- High School Diploma or equivalent
- Good written and oral communication skills
- Competent in Microsoft Office Programs
- Average typing speed of 60+ words per minute.
- College degree is a preferred qualification
Specific Duties and Responsibilities
- Managing Sheriff’s Office Website.
- Managing Sheriff’s Office Facebook Page.
- Managing Mattaponi Crime Solvers Facebook Page
- Publishing monthly employee newsletters.
- Creating monthly reports such as activity and officer statistics.
- Attending and organizing all TRIAD Meetings.
- Pulling recordings from Eventide and EDV Lite.
- Gathering weekly incident reports to send to the Victim Witness Coordinator and the Commonwealth Attorney.
- Putting together weekly reports for crimes, ACO, crashes and traffic incidents.
- Creating Annual Report for the department.
- Creating executive letters or correspondences.
- Assisting with budget.
- Attending meetings to take meeting minutes.
- Revising and digitalizing department files into PDF.
- Entering traffic summons, civil papers, concealed carry permits and warrants into records management system.
- Documenting Auxiliary officer hours.
- Organization of files.
- Accreditation Manager
The position of Administrative Assistant is primarily a clerical job that requires long periods of sitting, typing and looking at a computer.
The following physical and mental activities are expected:
- Sit for long periods of time for 4-8 hours.
- Type and view computer screens for long periods of time for 4-8 hours.
- Lift items that are 25+ pounds.
King and Queen County is an equal employment opportunity employer.
