Administrative Assistant/Teacher Technician

The incumbent will serve as a receptionist and, when needed, as a substitute teacher in classrooms serving children 3 months to 5 years. The position includes a wide range of clerical and administrative duties while providing teacher and administrative support to the FEC.

• Monitor the security entrance, greet parents and children, and identify and direct visitors.
• Answer telephone calls, review FEC emails and parent communications, and disseminate messages.
• Update and maintain information in child care management software.
• Provide resource and referral information.
• Maintain and update required records and files pertaining to children, staff, and families.
• Assist with administrative paperwork for accreditation, licensing processes, and other program renewal applications.
• Maintain program calendars and documentation related to licensing, food service, quality improvement, and other regulatory compliance.
• Maintain and update staff training records.
• Take inventory, organize supplies, and identify needed supplies.
• Submit college requests, including work orders and room reservations, and serve as a liaison with other YC departments.
• Review and update waiting lists, complete data entry, and assist with child enrollment.
• Schedule student observations and lab times.
• Lead tours of the center.
• Perform health, safety, and housekeeping duties as needed throughout the center and classrooms.
• Provide administrative support and perform other duties delegated by the director.
• Plan and communicate to support successful daily operations of the child care and lab school in alignment with national and state standards.
• Substitute in classrooms as needed by maintaining a safe, stimulating, age-appropriate learning environment; assisting with room setup, caregiving routines, small-group activities, record keeping, and housekeeping; and interacting with children in ways that promote social/emotional, physical, and cognitive development.

Education:

High school graduate or GED equivalency.

Experience:

• Minimum of two years of general office, clerical, and bookkeeping experience.
• Experience working with young children from birth through age 5.

Knowledge/Skills/Abilities:

• Ability to meet the unique developmental and learning needs of young children in a nurturing manner.
• Respect for children's individual differences and learning styles.
• Calm, patient, and caring demeanor.
• Flexibility, creative problem-solving skills, and a positive attitude.
• Strong interpersonal skills.
• Ability to practice diplomacy, maintain confidentiality, and consistently exhibit professionalism.
• Excellent oral and written communication skills.
• Ability to organize, prioritize, and successfully complete tasks in a busy work environment.
• Ability to use independent judgment to accomplish projects and assignments.
• Competence with computers, including databases, Internet, spreadsheets, college and program tools and systems, and Microsoft Office Suite.
• Fingerprint clearance or ability to obtain clearance.
• Infant/child CPR and First Aid certification.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and competencies listed represent the required knowledge, skill, and ability. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee must frequently use hands to finger, handle, or feel. The employee is occasionally required to stand, walk, and reach with hands and arms. In addition, the employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The noise level in the work environment is usually quiet.

Education:

Associate degree

Experience:

• Three years of increasing responsibility in an office environment.
• Experience with ProCare and/or other child care management software.

Knowledge/Skills/Abilities:

• Knowledge of child development.
• Ability to adapt in a changing workplace with creativity and innovation.

• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Paid Leave
• Sick Leave
• Retirement Plan
• Tuition Assistance
• Professional Development
• Flexible Schedule