Office Manager
Job Description
Office Manager
Location: Syracuse, NY Salary: $48,000–$55,000 Schedule: Monday–Friday, On-Site
About the Opportunity
Our client, a well-established transportation company in the Syracuse area, is seeking an experienced Office Manager to oversee the day-to-day administrative and accounting support functions of its local operation. This is a hands-on position that will play an important role in keeping the office organized, efficient, and running smoothly.
The ideal candidate is organized, dependable, detail-oriented, and comfortable working in a fast-paced environment where priorities can change throughout the day.
Responsibilities
- Oversee daily administrative operations for the local office supporting approximately 30-35 employees
- Manage general office administration, filing, recordkeeping, and documentation
- Process and maintain accounts payable, including a high volume of weekly invoices and transactions
- Assist with accounts receivable activities and customer account follow-up
- Provide administrative and accounting support to the Credit Manager
- Maintain accurate and organized financial and operational records
- Assist with reconciling invoices and resolving discrepancies as needed
- Coordinate office communications and respond to internal and external inquiries
- Support management and employees with various administrative needs
- Help ensure office processes and procedures are followed consistently
- Handle other administrative and accounting-related responsibilities as needed
Qualifications
- 3+ years of experience in office administration, office management, accounting support, or a related role
- Experience with accounts payable and accounts receivable
- Strong organizational and time-management skills
- Excellent attention to detail and accuracy
- Comfortable handling a high volume of invoices and financial transactions
- Strong communication and interpersonal skills
- Proficiency with Microsoft Office, particularly Excel and Outlook
- Ability to work independently while also supporting a team
- Professional, dependable, and willing to take a hands-on approach
What This Opportunity Offers
- Competitive salary of $48,000–$55,000
- Stable Monday–Friday schedule
- Opportunity to take ownership of the administrative and accounting functions for a local operation
- A role with visibility and direct interaction with management and employees
If you are an organized office professional who enjoys being the person who keeps things running smoothly and is looking for a hands-on role with a well-established company, we'd like to hear from you.
