Media Library Specialist

Job Summary:

The Media Library Specialist is responsible for managing the receipt, shipment, and tracking of media materials while ensuring compliance with the National Industrial Security Program Operating Manual (NISPOM) Security Regulations. This role requires meticulous record-keeping, adherence to mailing protocols, and coordination with internal and external stakeholders to maintain security and efficiency in media handling.

Key Responsibilities:

Publications Library Management:

• Record and store classified media according to its content, purpose, principal user, date generated, and other pertinent criteria in accordance with NISPOM Security Regulations.
• Maintain accountability of the status of all media via various communication methods and database systems.
• Update media information in the media database as needed.
• Perform maintenance on tapes.

Customer/User Interface:

• Assign identification numbers sequentially and store media in accordance with content, principal user, and number assigned.
• Prepare a monthly library activity report to communicate activities and compliance on a monthly basis.
• Perform user media content searches and provide results.

Security and Accountability:

• Maintain vault access lists and submit/receive receipt lists.
• Package, ship, track, distribute, and destroy classified media in accordance with the NISPOM Security Regulations.
• Perform inventory semi-annually, or as otherwise needed, for over 30,000 pieces of media.
• Archive and back up magnetic media copies of software version releases according to current government configuration management requirements.
• Transport media to off-site locations for secure storage and usage.

Additional Responsibilities:

• Coordinate with security personnel and other relevant departments to manage media transfers securely.
• Ensure proper handling and storage of classified and sensitive media materials.
• Monitor and track shipments, resolving any discrepancies or delays as needed.
• Develop and implement procedures for improving media shipment processes while ensuring regulatory compliance.
• Assist in periodic audits and inspections related to media tracking and security compliance.
• Maintain an organized and up-to-date media inventory system.
• Provide training and guidance to staff on proper media handling procedures

Qualifications:

• Education: Associate’s degree or equivalent combination of education and experience. Bachelor’s degree preferred.
• Experience: 2+ years of experience for Junior position, 5+ years of experience for Senior position.
• Clearance: Secret
• Required Skills:
• Experience in records management, shipping, logistics, or media library operations.
• Knowledge of NISPOM Security Regulations and secure media handling procedures.
• Experience or familiarity with handling classified materials.
• Demonstrated ability to work with a team and independently.
• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Office Suite and database management.
• Ability to manage multiple tasks efficiently and meet strict deadlines.
• Excellent written and verbal communication skills.
• Must be eligible to obtain and maintain a security clearance if required.
• Ability to travel locally as needed.

• Preferred Skills:
• Prior experience in a government or defense-related environment.
• Familiarity with classified document and media control procedures.
• Familiarity with secure transportation of classified materials.
• Courier experience, preferably with handling sensitive or classified information.

Work Environment:

• This position may require standing, walking, and lifting of packages.
• Work is performed in an office or a controlled environment with strict security protocols.
• Local travel may be required.

Work Schedule:

This is a full-time position, typically working 40 hours per week. Overtime may be required depending on operational needs.