Legal & Compliance Coordinator

Legal & Compliance Coordinator

Join Yingst Building Group and play an important role in keeping the legal, real estate, and compliance side of our growing business organized and moving forward.

Yingst Building Group is looking for a highly organized, detail-oriented Legal & Compliance Coordinator to join our team. This position supports a wide variety of legal and compliance activities across our homebuilding, remodeling, real estate, and corporate operations.

This is a great opportunity for someone with legal assistant, paralegal, real estate, compliance, insurance, or administrative experience who enjoys managing details, keeping projects on track, and working across different areas of a business.

The Legal & Compliance Coordinator reports to the Compliance Manager and will assist with real estate transactions, corporate records, legal documents, insurance and vendor compliance, HOA administration, and other compliance-related responsibilities.

What You'll Do

Real Estate & Transaction Support

• Assist with lot purchases, real estate acquisitions, and closings
• Prepare, organize, and track real estate documents
• Coordinate signatures and document delivery
• Track deadlines, contingencies, approvals, and closing requirements
• Maintain Agreements of Sale, amendments, and related transaction documents
• Summarize agreements and track important contractual dates and obligations

Corporate & Legal Administration

• Maintain records for Yingst Building Group and affiliated entities
• Prepare and file annual reports and other required state filings
• Assist with the formation and ongoing maintenance of corporate entities
• Maintain corporate consents, resolutions, operating agreements, and related records
• Obtain and track signatures and fully executed documents
• Maintain organized electronic legal and compliance files
• Track contract deadlines, renewals, notices, and other obligations
• Assist with legal and compliance research as needed

Insurance & Vendor Compliance

• Communicate with insurance brokers regarding coverage and policy updates
• Maintain insurance policies, certificates, and related documentation
• Review vendor and subcontractor Certificates of Insurance (COIs) and other required compliance documents
• Identify missing, expired, or non-compliant documentation
• Follow up with vendors and subcontractors to resolve outstanding compliance items
• Maintain accurate records and monitor expiration dates
• Upload and maintain required compliance documentation within Company systems

HOA Administration

• Maintain HOA records, packets, meeting materials, and turnover documents
• Track HOA meetings, notices, deadlines, and turnover activities
• Assist with HOA communications and documentation
• Follow up on outstanding HOA matters

Compliance Support

• Help monitor legal, regulatory, insurance, licensing, and contractual requirements
• Maintain calendars and reminders for important deadlines
• Identify and escalate potential compliance issues
• Support special projects involving legal, real estate, construction, insurance, and corporate matters
• Handle confidential and sensitive information with professionalism and discretion

What We're Looking For

• Strong organizational and time-management skills
• Excellent attention to detail
• Ability to manage multiple priorities and deadlines
• Strong written and verbal communication skills
• Dependable follow-through and problem-solving skills
• Ability to work independently while collaborating effectively with others
• Professional judgment when handling confidential information
• Proficiency with Microsoft Word, Excel, Outlook, and Microsoft Office
• Ability to learn and work within Company software and systems

Experience That Would Be a Plus

We don't expect every candidate to check every box. Experience in one or more of the following areas would be beneficial:

• Legal assistant or paralegal work
• Legal, compliance, real estate, construction, insurance, or corporate administration
• Paralegal studies or completion of a paralegal certificate program
• Real estate transactions and closing documents
• Corporate filings and annual reports
• Certificates of Insurance and insurance documentation
• Vendor or subcontractor compliance
• HOA administration
• Pennsylvania real estate or construction practices

Who Will Succeed in This Role

You'll be a strong fit if you're someone who notices the details others may miss, enjoys bringing organization to complex information, and doesn't need to be reminded to follow up on an outstanding item.

At Yingst Building Group, our team members are expected to be Helpful, Humble, Aware, and Driven. For this position, that means being responsive, asking questions when needed, paying close attention to deadlines and requirements, and taking ownership of getting things across the finish line.

Position Details

• Department: Compliance
• Reports to: Compliance Manager
• Schedule: Monday-Friday, 8:00 a.m.-5:00 p.m.
• Work Environment: Office-based
• FLSA Classification: Exempt

Yingst Building Group reserves the right to modify job responsibilities and work arrangements based on business needs.

Yingst Building Group is an at-will employer and is committed to providing equal employment opportunities consistent with applicable law.