Accounting Assistant

As the Accounting Assistant, you will be asked to support the Financial Controller with day-to-day accounting functions, including accounts payable, accounts receivable, and financial recordkeeping. The Accounting Assistant reports to the Financial Controller (or assigned AP/AR Clerk) and is responsible for the accurate and timely processing of financial transactions and reports.

Specific responsibilities may include:

• Assist with accounts payable functions, including matching POs to work orders and invoices.
• Assist with accounts receivable functions, including verifying work orders to generate customer invoices.
• Maintain vendor and customer files and records.
• Assist in month-end and year-end closing processes.
• Assist in reconciling credit card and fuel card statements.
• Maintain organized and accurate financial records.
• Assist in preparing financial reports and summaries as requested by the Financial Controller.
• Support internal and external audits by providing requested documentation.
• Support and participate in the organization’s Continual Improvement Program to conform to API Q2 requirements by complying with the Quality Policy and procedures and meeting Quality Objectives.
• Other duties as assigned.

• High school diploma or equivalent education; associate degree in accounting or finance preferred.

Experience

• 1-3 years of experience in accounting, bookkeeping, or related administrative roles.
• Experience working with Microsoft Office.
• Basic understanding of AP/AR processes.

Knowledge and Skills

• Attention to detail and a high degree of accuracy.
• Basic reading comprehension and writing skills are required.
• Basic computer skills are preferred.
• Ability to work and communicate well with customers and employees.

Physical and Safety Requirements

• Reasonable accommodations are made to enable individuals with disabilities to perform essential job functions.
• Sitting, bending, standing, walking, 8+ hours per day.
• Able to lift 10+ lbs.
• Must comply with any safety or PPE requirements.

Others

• Attention to detail.
• Produce error-free work.
• Deadline-oriented.
• Make sure that customer requests come first.
• Self-starter who thinks of innovative, faster ways to accomplish tasks.
• Work with minimal supervision.
• Flexible and able to adapt to our dynamic environment.