Executive Assistant/Legal Assistant

Legal Executive Assistant

Reeves Law Firm | Decatur, Alabama

Mission

To support the efficient operation of the law office through organization and preparedness.

This role provides support with legal casework and executive responsibilities while serving as a detail-oriented, proactive, and confidential partner to the attorney.

Key Responsibilities

Case Work

· Track court dates, hearings, and discovery deadlines on the litigation calendar and raise them early.

· Draft, format, and proof pleadings, discovery, subpoenas, and correspondence. E-file through Alacourt and AlaFile for Alabama courts.

· Review documents before they leave the office for dates, names, case numbers, parties, and deadlines.

· Order, organize, and summarize medical records, police reports, and discovery documents.

· Keep client files current and complete in the firm's case management system.

· Prepare exhibits and organize evidence for depositions, mediations, and trial.

· Communicate with clients, courts, opposing counsel, experts, and vendors.

Executive Support

· Keep a running list of the attorney's commitments, follow-ups, and loose ends.

· Manage the attorney's calendar, correspondence, travel, expenses, and priorities.

· Screen calls and email.

· Prepare agendas and follow-up lists.

· Assist with tasks and projects outside of the office – an errand, project, etc. Over time the role may grow to include helping supervise other staff.

Marketing

· Keep the firm's marketing calendar moving. Schedule content and coordinate blog, newsletter, and video production across platforms.

· Book, set-up and staff public-relations and promotion events.

· Maintain marketing materials, branding assets, and photos. Track what is working.

Competencies

· Attention to Detail

· Ownership

· Persistence

· Honesty/Integrity

· Organization and Planning

· Follow-Through on Commitments

· Intelligence

· Creativity/Innovation

· High Standards

· Listening Skills

· Openness to Criticism and Ideas

Required Experience & Skills

· Bachelor's or associate degree preferred; strong candidates without a degree will be considered.

· Entry-level position - no legal or law-related experience required. Training provided.

· Quick learner who takes to new software easily.

· Exceptional attention to detail.

· Strong written and verbal communication skills.

· Keeps client and firm information strictly confidential.

Position Details

Schedule: Full-time, in-office

Compensation: $30 per hour

Benefits: Flexible hours