Accounting Specialist
Job Description
Job Summary
We're seeking a detail-oriented and motivated Accounting Specialist to support our growing organization. This role offers a blend of accounting, accounts receivable, accounts payable, and administrative responsibilities, making it an excellent opportunity for someone who enjoys variety, problem-solving, and contributing to a collaborative team environment.
Reporting directly to the Company Controller, you'll play a key role in maintaining accurate financial records, supporting customers and vendors, and ensuring the smooth day-to-day operation of our accounting processes. You'll also serve as a backup resource for Accounts Payable functions, providing valuable cross-training and professional development opportunities.
Essential Job Functions
Accounts Receivable (PACS only)
- Process daily cash, check, and credit card payments and accurately post them to customer accounts.
- Review, approve, and process customer invoices and credit adjustments.
- Manage collections efforts for past-due accounts, including customer outreach and documentation.
- Prepare month-end ageing and collections reports.
- Analyze accounts over 60 days past due and partner with management to resolve outstanding issues.
- Investigate customer account discrepancies and provide invoice copies, payment research, and account support.
- Maintain current sales tax exemption certificates and update records as needed.
- Reconcile accounts with credits, misapplied payments, or other payment discrepancies.
- Perform additional accounting-related duties as assigned.
Accounts Payable (AIR, GEN, and PACS)
- Review and verify invoices for accuracy and approval.
- Enter general ledger invoices and process vendor credit memos.
- Assist with scheduled check runs and payment distribution.
- Prepare manual payments when necessary.
- Maintain accurate and up-to-date vendor records.
- Reconcile vendor statements and ensure invoice accuracy.
- Request and obtain missing invoices from vendors as needed.
- Collaborate with the Accounts Payable Specialist and provide backup coverage during absences.
- Support ongoing process improvements and accounting operations.
- Perform other duties as assigned.
Administrative
- Serve as a professional and welcoming first point of contact for incoming calls.
- Route calls to the appropriate team members while providing excellent customer service.
- Assist with special projects, clerical assignments, and departmental administrative support.
Required Knowledge, Skills and Abilities (including physical and work environment)
- Bilingual in English/Spanish preferred
- Strong attention to detail and commitment to accuracy.
- Excellent organizational, communication, and interpersonal skills.
- Ability to handle confidential information with professionalism and discretion.
- Proficiency with Microsoft Office Suite, including Excel, Word, and Outlook.
- Ability to learn new software systems and business applications quickly.
- Team-oriented mindset with a willingness to collaborate across departments.
Minimum Job Qualifications (education, work experience, licenses/certifications)
- One of the following:
- Associate degree and at least 1 year of related accounting, bookkeeping, or administrative experience; or
- High school diploma or GED and at least 3 years of related experience; or
- An equivalent combination of education, training, and experience.
Why Join Us?
- Competitive pay and comprehensive benefits package.
- Opportunity to gain experience across both Accounts Receivable and Accounts Payable functions.
- Direct exposure to accounting operations and financial processes.
- Supportive team environment with cross-training opportunities.
- Stable role with opportunities to expand your skills and responsibilities.
If you're an organized professional who enjoys working with numbers, solving problems, and supporting a team, we'd love to hear from you!
Pay Range: $22-25/hr. Final compensation will be based on qualifications, experience, and business needs.
