Document Services Supervisor- Law Firm

Benefits:

• 401(k)
• 401(k) matching
• Bonus based on performance
• Flexible schedule
• Free food & snacks
• Health insurance
• Paid time off
• Vision insurance

Document Services Supervisor (Hybrid - NYC)We are seeking an experienced Document Services Supervisor to lead a Document Services team and oversee the production of high-quality legal documents. This role combines hands-on document formatting and editing with team leadership, workflow management, and deadline oversight. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced legal environment.

Location: New York City (Hybrid)
Status: Exempt
Reports To: Document Services Manager

Key Responsibilities

Team Leadership

• Supervise the daily operations of the Document Services Department.
• Manage workflow, assign tasks, and ensure deadlines are met.
• Coach, support, and develop team members.
• Conduct performance reviews and provide ongoing feedback.

Document Production

• Create, format, edit, and finalize a variety of legal documents, including:
  • Pleadings
  • Motions and briefs
  • Contracts
  • Correspondence
  • Memoranda
  • Transactional documents
• Ensure all documents meet firm, court, and client requirements.

Quality Control

• Proofread documents for accuracy, grammar, formatting, and consistency.
• Maintain high quality standards and attention to detail.

Document Management

• Prepare document comparisons and redlines.
• Create and update Tables of Contents and Tables of Authorities.
• Convert PDF and other file formats into editable documents.
• Maintain and update firm document templates.

Workflow & Deadline Management

• Coordinate time-sensitive projects and court filing deadlines.
• Prioritize multiple assignments in a fast-paced environment.
• Partner with attorneys, paralegals, and administrative staff to ensure timely completion of work.

EDGAR Filing Oversight

• Coordinate and oversee the EDGAR filing process with paralegals and document specialists.
• Monitor filing deadlines and accuracy.
• Support department training and ensure EDGAR-related software remains current.

Qualifications

Required Skills

• Advanced Microsoft Word skills, including:
  • Styles and formatting
  • Track Changes
  • Cross-references
  • Bookmarks
  • Automated document features
• Experience with document management systems and PDF software.
• Working knowledge of Microsoft Excel and PowerPoint.
• Familiarity with legal citation formats.
• Typing speed of at least 80 words per minute.
• Strong organizational, communication, and problem-solving skills.

Education & Experience

• College degree.
• Prior legal document processing or legal word processing experience required.
• Previous supervisory or team leadership experience preferred.

Flexible work from home options available.