Executive Assistant to the President of Business Analytics
Job Description
Position Summary
The Executive Assistant provides executive, administrative, and project-management support to help advance departmental priorities and company initiatives.
This role manages scheduling, communications, meetings, reporting, and follow-up activities while also coordinating projects related to the development and implementation of the Company’s new platform tools. The Executive Assistant serves as a central point of coordination between the Head of Business Analytics, internal departments, leadership, vendors, and other stakeholders.
Key Responsibilities
Manage the President of Business Analytics’ calendar, meetings, priorities, travel, and daily administrative needs.
Prepare agendas, presentations, reports, meeting materials, and executive correspondence.
Document meeting notes, decisions, action items, responsibilities, and deadlines.
Coordinate communication and follow-up between Business Analytics, leadership, internal departments, vendors, and external partners.
Provide project-management support for the development and implementation of new platform tools.
Maintain project plans, timelines, task lists, testing schedules, and status reports.
Coordinate meetings and deliverables between business users, developers, vendors, and leadership.
Track project risks, open items, dependencies, and decisions requiring leadership attention.
Assist with user testing, feedback collection, training materials, process documentation, and platform implementation.
Organize departmental files, reports, project documentation, and confidential information.
Perform additional duties that support Business Analytics and Company initiatives.
Perform other duties, special projects, and non-routine assignments as requested by the hiring manager as business needs arise and when reasonably aligned with the employee’s skills and capabilities.
Leadership Expectations
Serve as a trusted and dependable partner to the Head of Business Analytics.
Demonstrate professionalism, discretion, responsiveness, and sound judgment.
Take ownership of assignments and follow through from planning to completion.
Anticipate needs, identify potential issues, and recommend practical solutions.
Communicate clearly and maintain accountability across projects and departments.
Handle confidential business, financial, employee, and transaction-related information appropriately.
Preferred Qualifications
Experience supporting a senior executive or department leader.
Experience in executive administration, project coordination, business operations, analytics, technology, or a related field.
Familiarity with project-management tools, CRM systems, reporting platforms, or software-development processes.
Strong organizational, written communication, and problem-solving skills.
Ability to manage multiple priorities, deadlines, and stakeholders in a fast-paced environment.
Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and related business tools.
Measures of Success
Success in this position will be measured by:
Effectiveness of executive and administrative support.
Accuracy and timeliness of meetings, communications, reports, and follow-up activities.
Successful coordination of platform-development projects and deliverables.
Visibility and accountability across project timelines, responsibilities, and outstanding items.
Quality of project documentation, testing coordination, and implementation support.
Positive feedback from the Head of Business Analytics, leadership, and internal stakeholders.
Travel Requirement: Occasional travel, including meetings and company events
Hybrid Remote
