Human Resource/ Payroll Specialist

POSITION SUMMARY

This position is responsible for performing HR and Payroll related duties on a professional level and works closely with department heads. This position carries out responsibilities in the following functional areas: payroll and benefits administration, employee relations, training, performance management, onboarding, policy implementation, recruitment/employment, affirmative action and employment law compliance.

GENERAL JOB DUTIES

• All employees are responsible for a basic knowledge of the employee handbook, along with the mission and vision of the Facility, and must conduct themselves with behavior that supports these values.

• All employees understand the safety and well-being of both the residents and staff members is the number one priority of their Facility.

• All employees are responsible for making the most of their working time and reach maximum potential by being on time for appointments, checking voicemails/emails as appropriate and completing deadlines in a timely manner.

• All employees are expected to escalate issues as necessary.

• All employees will specifically be trained on their job duties, however; other mandatory trainings may be deemed appropriate by leadership for one or all members of the team.

• Other projects and/or duties as assigned.

ESSENTIAL JOB FUNCTIONS

· Analyzes, prepares and inputs payroll data to include garnishments, vacation time, sick time, insurance and 401(k) deductions. Utilizes automated system to produce accurate and timely payroll. Ensures compliance with all applicable state and federal wage and hour laws.

· Reviews electronic time clock for completeness and accuracy and contacts various department supervisors for missed time and inaccurate pay code entries.

· Prepares bi-weekly payroll.

· Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance.

· Collaborates with managers to assess employment needs, and participates in recruiting efforts to identify, interview, hire and train qualified candidates; monitors career-path program.

· Conducts background checks and employee eligibility verifications.

· Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.

· Conducts and/or coordinates various employee training programs related to onboarding, professional development, or site-specific requested training.

· Prepares and sets up meetings designed to help employees obtain information and understand company benefits. Ensures distribution of required employee notices.

· Verifies calculation of monthly premium statements for all group insurance policies and maintain statistical data relative to premiums. Resolves administrative problems with the carrier representatives.

· Reviews and responds to unemployment claims with appropriate documentation.

· Compiles data and prepares yearly submission of OSHA and worker’s compensation reports for insurance purposes.

· Maintains trend data reports to develop proactive strategies for employee retention.

· Maintains human resource information system records and compiles reports from the database.

· This position will also back up and support other areas in the business office such as AP, AR and billing.

EDUCATION & EXPERIENCE REQUIREMENTS

• A high school diploma or equivalent required.

• Minimum of at least 2 years of experience with Payroll systems and related software programs.

PHYSICAL REQUIREMENTS

• Must be able to work in high-pressure or emergency situations that may face strict deadlines. Extended shifts may be necessary, and hours may exceed 40 per week to perform duties effectively, including some weekends and evenings.

• Ability to lift 50+ pounds or more with assistance. This position requires regular movements such as grasping, kneeling, lifting, pulling, pushing, reaching, repetitive

movement, standing, and stooping. An individual in this position will be expected to use, assist, and demonstrate devices for handling or lifting residents.

• An individual in this position may be exposed to inside and outside environmental conditions, physical, chemical, or respiratory hazards.

• An individual in this position may be exposed to Bloodborne Pathogens.

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

REQUIRED SKILLS

• Consistently demonstrate dependability, responsibility, and set a positive example for all other staff.

• Proven track record of collaborative leadership in diverse teams.

• Passionate about excellent resident care, compliant processes, and methodologies and a willingness to continually learn.

• Must be able to explain complicated information in a way that is easy for anyone to understand.

• Excellent decision making and conflict-resolution skills.

• Effective written and verbal communication skills, both professional and interpersonal.

• The ability to work both independently and within a team.

• A responsible, organized, and detail-oriented mindset.

• Refined time management skills and the ability to multi-task.

• Advanced critical thinking and problem-solving skills, in addition to superior computer skills.

EQUAL EMPLOYMENT OPPORTUNITY

At your Facility, we understand that every employee is different in his or her own way. We do not discriminate in employment based on race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, retaliation, military status, or other non-merit factors. The Facility is a proud Equal Opportunity workplace. By signing below, I am certifying that I am qualified for this position (as described above) and capable of performing the general and essential functions of the position. I agree that this Job Description has reasonable expectations and that this is in no way, shape, or form a contract of employment. By signing this document, there is no guarantee of continued employment as the State of Iowa mandates at-will employment.