Billing Coordinator

Job Title: Client Accounting Accruals Coordinator

Location: New York, NY (Hybrid)

Salary: $105K - $120K

Prestigious Law Firm looking for Client Accounting Accruals Coordinator to join their team!

Key Responsibilities:

· Coordinates client accrual requests end-to-end.

· Prepares/forwards accrual requests, runs the relevant unbilled/accrual data, and compiles for distribution.

· Validates and reconciles matter/billing details across E-Billing platforms and Aderant to ensure accurate routing.

· Maintains accrual request administration and distribution controls for deadlines and formatting as required by client.

· Oversees matter cleanup and resolves missing/unclear matter identifiers to ensure complete and accurate accrual reporting.

· Coordinates follow-ups, handles accrual exceptions and applies documented special routing requirements for specific partners/clients.

· Navigates various E-Billing platforms.

· Clearly communicates and responds to inquiries and requests made by clients, attorneys, and business services professionals.

· Coordinates Client Accounting efforts on AR & Unbilled outstanding balances in collaboration with billing, secretarial, and other Firm business services professionals.

· Research A/R & Unbilled balances for Firm wide clients.

· Documents meetings/discussions with billers, partners and clients for actions and/or later follow-up.

· Communicates issues and escalate as needed.

· Interacts daily with the E-Billing, Billing & Collection teams.

· Actively seeks to enhance knowledge of all Client Accounting procedures and processes.

· Maintains complete and up-to-date files for each partner and/or client.

· Demonstrates effective interpersonal, written, and verbal communication skills to facilitate effective work relationships with others.

· Manages Firm resources responsibly.

· Complies with and understand Firm operation, policies, and procedures.

· Performs other related duties as assigned.

Qualifications:

· Bachelor's degree

· Minimum of three years of Billing or Collections experience in a law firm or professional services environment

· Experience with Aderant, Bill Blast and client eBilling platforms (e.g., CounselLink, Legal Tracker, Collaborati).

· Proficiency in Microsoft Office, especially Excel (e.g., pivot tables, v-lookups), with the ability to learn new software and operating systems.