Executive Assistant to the COO

Benefits:

• Competitive salary
• Dental insurance
• Health insurance
• Training & development
• Vision insurance

Executive & Personal Assistant to COO – J National
Location: Dallas, TX | Full-Time | In-Person Required


J National, a fast-paced and growing commercial property services company, is seeking a highly organized, proactive, and resourceful Executive & Personal Assistant to support our Chief Operating Officer. This unique role combines business and personal responsibilities, providing vital support to both corporate leadership and Operations.

Key Responsibilities:

Executive Support

• Manage calendar, appointments, and scheduling
• Help prioritize emails and follow-ups
• Coordinate meetings and logistics
• Keep track of action items and deadlines
• Assist with travel planning and reservations

Operations & Administrative Support

• Help coordinate internal follow-up between departments
• Assist with reporting, spreadsheets, and presentations
• Support special projects and company initiatives
• Help maintain organization across multiple priorities
• Assist with trade shows, events, and office coordination

Personal/Executive Assistance

• Assist with scheduling personal appointments and errands as needed
• Help coordinate logistics and day-to-day organization
• Be a trusted support person to help keep priorities moving

What We’re Looking For

• Highly organized and detail-oriented
• Strong communication skills
• Positive attitude and professional demeanor
• Able to multitask and pivot quickly
• Strong follow-through and accountability
• Tech-savvy and comfortable learning new systems
• Comfortable in a fast-paced environment
• Discreet and trustworthy

Preferred Experience

• Administrative, Executive Assistant, Office Management, or Coordination experience
• Construction, property management, or service industry experience is a plus
• Experience with AI tools (Chatgpt, Claude) Microsoft Outlook, Teams, Excel, and scheduling tools preferred