Office Administrator
Job Description
Strong operations start behind the scenes. Maloney Property Maintenance, LLC is hiring a detail-oriented Office Administrator to support office operations, customer communication, scheduling, and financial tracking for a growing landscaping company.
This role is ideal for someone organized, dependable, and comfortable balancing administrative support with bookkeeping responsibilities in a fast-paced environment.
What You'll Get
Salary Range: $40,000 – $45,000
Paid Time Off (PTO)
Potential Growth Opportunities
$40,000 - $45,000 base salary
Responsibilities:
- Serve as the primary point of contact for customers by answering phone calls, emails, and inquiries in a professional and timely manner
- Coordinate scheduling for landscaping projects, maintenance services, estimates, and customer appointments
- Maintain accurate customer records, work orders, and project information
- Assist with payroll and bookkeeping tasks
- Coordinate communication between customers, field crews, vendors, and management to ensure projects stay on schedule
- Monitor office supplies and place orders as needed to keep daily operations running smoothly
- Organize and maintain both digital and paper filing systems
- Support the owner and leadership team with administrative projects and day-to-day office operations
Qualifications:
Strong organization and communication skills
Ability to work independently while also collaborating effectively with a small team
Dependable, self-motivated, and able to manage responsibilities with minimal supervision
Comfortable answering phones, communicating with customers, and providing exceptional service
Experience with QuickBooks or similar software preferred
Professional, reliable, and team-focused
Bookkeeping or administrative experience is a plus
Previous experience supporting a landscaping, construction, property maintenance, home services, or trade business is helpful but not required
About Company
Reliable outdoor maintenance and customer service have been the foundation of the company since 2014. Serving Waterloo and nearby communities, Maloney Property Maintenance, LLC specializes in landscaping, snow removal, hydroseeding, sod installation, and commercial property upkeep with a strong focus on quality and accountability.
