Parts Procurement Coordinator

Job Title: Procurement Coordinator

Job Description

The Procurement Coordinator is responsible for researching, ordering, receiving, and managing the inventory of parts required for the efficient operation, maintenance, and repair of plant equipment, systems, and machinery. Working under the supervision of the Maintenance Manager, this role ensures parts are available when needed, maintains accurate records in electronic systems, supports food safety and quality initiatives, and contributes to a safe, organized, and collaborative work environment.

Responsibilities

• Research parts, pricing, and availability to support inventory replenishment and specific maintenance needs.
• Establish and maintain accounts with vendors and develop positive, professional vendor relationships.
• Order, receive, store, label, and organize parts inventories to ensure efficient access and accurate stock levels.
• Process electronic purchase orders, including submission, recording, and tracking within relevant systems.
• Work independently with minimal supervision while managing all key procurement and inventory activities.
• Report daily work orders and activity, maintaining clear and accurate documentation of tasks and purchases.
• Determine parts disposition as needed, including decisions about repair, replacement, or scrapping.
• Complete all work in a timely manner and ensure tasks are performed accurately and in accordance with procedures.
• Care for and maintain company tools and equipment used in procurement and inventory activities.
• Follow all safety rules and working procedures, including the proper use of safety equipment.
• Collaborate effectively with co-workers, management, customers, vendors, and employees to support a harmonious and productive work environment.
• Maintain a positive attitude and contribute to a quality-focused environment.
• Demonstrate excellent regular full-time attendance in support of operational and company objectives.
• Use initiative and sound judgment when making decisions that support the best interests of the organization.
• Support and enforce SQF, QA, GMP, and Safety policies and procedures, aligning daily work with production needs.
• Take responsibility for food safety and quality as a core aspect of the position.
• Perform other related duties as assigned to support maintenance, procurement, and operational goals.

Essential Skills

• Experience with procurement, purchasing, and purchase order processing.
• Ability to manage parts inventory levels and maintain accurate stock records.
• Proficiency using computer databases, ERP or MRP systems to track and process purchases and inventory data.
• Basic computational skills for pricing, order entry, and data analysis.
• Strong organization and attention to detail in handling parts, documentation, and records.
• Excellent written and verbal communication skills for interacting with vendors, colleagues, and management.
• Ability to work safely and efficiently, following all safety procedures and using safety equipment as required.
• Sound judgment and decision-making skills when carrying out assigned duties and resolving issues.
• Minimum of 1 year of experience in a similar purchasing role or 1–2 years of experience in a maintenance environment, or equivalent formal training.
• Ability to ask for assistance when processes are unclear and to follow established procedures.
• Ability to work with minimal supervision while maintaining high standards of accuracy and timeliness.

Additional Skills & Qualifications

• Experience with preventative maintenance (PM) programs is a plus.
• High school diploma or General Education Degree (GED) is preferred.
• Familiarity with supply chain and vendor management practices.
• Experience with SAP or similar ERP systems is beneficial.
• Experience in data entry, reporting, and order management.
• Skills in negotiation and pricing within a purchasing or buyer function.
• Exposure to project management and administrative support in a procurement or maintenance setting.

Work Environment

This position is based in an office setting with a Monday through Friday schedule, typically starting at 7:00 a.m. or 8:00 a.m. The work environment is business professional, with an emphasis on safety, food quality, and adherence to SQF, QA, GMP, and Safety standards. The role involves regular use of computer systems, ERP or MRP software, and standard office equipment to manage orders, inventory, and reporting, while supporting the maintenance operations of a plant-focused environment.

This is a Contract position based out of Turlock, CA.

The pay range for this position is $28.00 - $30.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Turlock,CA.

This position is anticipated to close on Sep 4, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.