Accounting Associate

Job Title: Associate – Accounting Associate

Job Description

The Accounting Associate role provides comprehensive billing and revenue accounting assistance within a fast-paced office environment. This position focuses on accurate freight and depot billing, work order audits, and ongoing support for accounts receivable activities, ensuring that all customer invoicing and related reports are processed efficiently and correctly.

Responsibilities

• Perform daily freight billing to ensure timely and accurate invoicing for transportation activities.
• Process daily sales orders (SO) and related documentation to support revenue recognition.
• Complete weekly and monthly depot billing, maintaining precise records for all depot-related transactions.
• Conduct work order audit processes to verify accuracy, completeness, and compliance with billing requirements.
• Handle web-based billing activities, entering and maintaining billing data in online systems.
• Prepare and manage summary billing for assigned accounts, consolidating charges into clear and accurate invoices.
• Execute credit and debit processes, including adjustments to customer accounts as needed.
• Assist with billing issues in coordination with Credit and Collections, helping resolve discrepancies and payment concerns.
• Process driver pay corrections to ensure compensation aligns with completed work and billing records.
• Support specialized billing and accounts receivable (AR) maintenance activities as directed by the Revenue Accounting Department.
• Generate and review customer-related reports associated with invoicing and revenue accounting.
• Perform General Missing Document Report (MDR) and Complete Not Invoiced (CNI) follow-up to identify and resolve gaps in documentation and invoicing.
• Provide assistance as needed with other departmental functions, contributing to team goals and operational efficiency.
• Complete other duties as assigned to support the overall performance of the Revenue Accounting Department.

Essential Skills

• At least 2+ years of relevant experience in billing, accounting, finance, or a closely related field.
• High school diploma.
• Proficiency in SWS billing systems.
• Strong Microsoft Excel skills, including working with spreadsheets for billing, reconciliation, and reporting.
• Experience with data entry and maintaining high levels of accuracy in financial and billing records.
• Hands-on experience with invoice processing and invoicing activities.
• Knowledge of bookkeeping principles and basic accounting practices.
• Experience with accounts payable and accounts receivable processes.
• Ability to handle billing issues, credits, and collections-related tasks.
• Experience with bank reconciliation and general reconciliation of financial records.
• Familiarity with purchase orders and their role in billing and revenue accounting.

Additional Skills & Qualifications

• General knowledge of MS Office products, with particular strength in Microsoft Excel.
• Experience working with billing systems and specialized billing processes.
• Ability to support collections and credit activities by researching and resolving account discrepancies.
• Comfort working with customer-related reports and documentation.
• Strong attention to detail and accuracy in financial data entry and record keeping.
• Ability to collaborate with cross-functional departments within an accounting or finance environment.
• Adaptability to assist with various departmental functions as business needs evolve.

Work Environment

This is a fully onsite role in an office environment, working in a cubicle setting. The standard schedule is 8:00 a.m. to 5:00 p.m., providing a structured workday. You will work closely with the Revenue Accounting Department and use billing systems, SWS, Microsoft Excel, and other MS Office applications on a daily basis in a professional, team-oriented environment.

This is a Contract to Hire position based out of Collierville, TN.

The pay range for this position is $24.00 - $24.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Collierville,TN.

This position is anticipated to close on Sep 4, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.