Accounts Payable Specialist

Job Title: Accounts Payable Specialist

Job Description

This Accounts Payable Specialist role focuses on helping an accounts payable department get caught up on existing work while contributing to the improvement of outdated processes. You will support day-to-day AP activities, provide input into a new procure-to-pay procedure, and share best practices from your prior experience to help modernize and streamline operations.

Responsibilities

• Perform high-volume accounts payable data entry with accuracy and attention to detail.
• Process invoices in a timely manner, ensuring proper coding, approvals, and compliance with established procedures.
• File and organize accounts payable documentation so records remain complete and easily accessible.
• Investigate and track down discrepancies, missing information, and other issues related to invoices and payments.
• Contribute actively to the development of a new procure-to-pay process by providing feedback and recommendations.
• Share best practices and insights from previous organizations to help improve existing accounts payable workflows.
• Collaborate with team members to identify inefficiencies in current AP processes and propose practical improvements.
• Use ERP system functionality to support accounts payable activities, including invoice entry and payment tracking.
• Leverage strong Excel skills to analyze data, create reports, and support process improvement initiatives.
• Take on additional tasks and projects as time allows, demonstrating flexibility and willingness to help wherever needed.

Essential Skills

• Several years of hands-on experience in accounts payable, preferably within a manufacturing environment.
• Proficiency in accounts payable operations, including invoice processing, payment preparation, and vendor record maintenance.
• Experience working with at least one ERP system to support accounts payable activities.
• Strong Excel skills, including the ability to work with spreadsheets, formulas, and basic data analysis.
• Demonstrated ability to perform accurate and efficient data entry.
• Solid understanding of accounting principles as they relate to accounts payable.
• Ability to apply critical thinking to identify issues and propose effective solutions.
• Comfort working in a fast-paced environment where catching up on backlogged AP work is a key priority.

Additional Skills & Qualifications

• Experience with ERP systems such as IFS or similar platforms, with the ability to learn new systems quickly.
• Background in manufacturing organizations, providing familiarity with typical procure-to-pay cycles.
• Process improvement mindset, with a strong interest in refining and modernizing existing procedures.
• Ability to share and adapt best practices from other companies to enhance current accounts payable operations.
• Strong organizational skills and the ability to manage multiple tasks while maintaining accuracy.
• Effective communication skills to collaborate with colleagues and resolve invoice or payment issues.
• Willingness to assist with additional work outside core responsibilities when time permits.

Work Environment

This role is fully onsite, working Monday through Friday at a manufacturing-focused facility. You will collaborate closely with the accounts payable team and other office staff in a traditional office setting that uses an ERP system (IFS or similar) and standard productivity tools such as Excel. The environment emphasizes teamwork, openness to process improvement, and a proactive approach to resolving issues and modernizing procedures.

This is a Contract position based out of Cleveland, OH.

The pay range for this position is $25.00 - $28.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Cleveland,OH.

This position is anticipated to close on Sep 4, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.