Receptionist - Level 1

The Receptionist - Level 1 provides front desk and administrative support in a professional office environment. This role focuses on greeting and assisting visitors, vendors, and employees, managing incoming calls, issuing access badges, and coordinating office-related requests to ensure a positive and efficient visitor and employee experience.

• Greet and assist visitors, vendors, and employees in a professional and friendly manner.
• Answer, screen, and direct incoming phone calls to the appropriate contacts or departments.
• Issue and manage access badges and visitor credentials in accordance with office procedures.
• Set up and prepare meeting rooms, including arranging seating, equipment, and materials as needed.
• Provide general administrative and clerical support, such as data entry, filing, copying, and handling mail.
• Coordinate office-related requests, including facilities or service needs, to support smooth daily operations.
• Maintain a clean, organized, and welcoming reception area.
• Ensure all visitors follow sign-in procedures and are directed appropriately within the facility.
• Support internal staff with basic administrative tasks and information requests.
• Contribute to a positive visitor experience by providing clear information and responsive service.

• At least 1–2 years of experience in a receptionist, front desk, or customer service role.
• Strong customer service skills with the ability to interact professionally with visitors, vendors, and employees.
• Proficiency with Microsoft Outlook, Excel, and Word.
• Accurate data entry skills and attention to detail.
• Ability to handle multiple incoming calls and inquiries efficiently.
• Strong verbal and written communication skills.
• Ability to manage access badges and visitor credentials following established procedures.
• Organizational skills to set up and prepare meeting rooms and maintain an orderly reception area.
• High school diploma or GED.

• 0–2 years of overall administrative or office support experience.
• Experience in front desk operations in a corporate or professional office setting.
• Familiarity with general office and administrative support practices.
• Ability to coordinate office-related requests and liaise with internal teams.
• Demonstrated ability to ensure a positive visitor and employee experience.

This role is based in an in-person, professional office environment with standard business hours of 8:30 a.m. to 5:00 p.m., Monday through Friday. The position is located at an office facility in Oakland and supports an office and soft services function. You will work primarily at the reception desk and in meeting rooms, using standard office equipment and Microsoft Office applications such as Outlook, Excel, and Word. The environment is visitor-facing and fast-paced, requiring a polished, professional demeanor and attire appropriate for a corporate front desk role. The assignment is initially planned for approximately one month to provide coverage for an employee on leave, with the possibility of extension depending on business needs.

This is a Contract position based out of Oakland, CA.

The pay range for this position is $23.00 - $23.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Oakland,CA.

This position is anticipated to close on Aug 24, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.