Billing Analyst

Description

Aston Carter is partnering with a leading software organization to hire a Senior Business Operations & Billing Analyst. This position supports a large-scale contractor workforce and serves as a key partner to the Business Manager within the Operations team. The role combines accounting, billing, invoicing, project administration, subcontractor support, and operational analysis in a fast-paced corporate environment.

This is an excellent opportunity for someone who enjoys ownership, thrives in a high-volume setting, and wants exposure to business operations, forecasting, financial reporting, and project management. The individual hired will play a critical role in supporting contractors and hundreds of active projects while serving as a trusted operational partner to leadership.

Responsibilities

- Billing & Financial Operations

- Prepare, review, and submit client invoices.

- Monitor invoice status and resolve billing discrepancies.

- Review accounts receivable aging reports and assist with collection follow-up activities.

- Perform monthly reconciliations and billing reviews.

- Analyze project costs, margins, and revenue trends.

- Ensure billing accuracy and compliance with contract terms and client requirements.

- Maintain supporting documentation and audit records.

Project & Operations Administration

- Support approximately 300 active projects and Statements of Work (SOWs).

- Track project activity, forecast updates, and financial performance.

- Create and maintain project records within business systems.

- Coordinate with internal teams to ensure project information remains accurate and current.

- Assist with quarterly forecasting and operational review cycles.

Subcontractor Onboarding & Administration

- Support the full subcontractor lifecycle, including onboarding, project assignments, extensions, and offboarding.

- Set up and maintain subcontractor records in company systems.

- Coordinate onboarding documentation, system access, and contractor credentials.

- Partner with vendors, consultants, and internal stakeholders to ensure smooth onboarding experiences.

- Support contractor timekeeping and expense reporting processes.

- Assist with resolution of payroll, timecard, and invoicing inquiries.

Qualifications Required:

Associate's Degree in Accounting, Finance, Business Administration, or related field.

2+ years of experience in:

- Billing

- Client invoicing

- Accounts receivable

- Project accounting

- Business operations support

- Experience using Workday.

Strong understanding of:

- Cost analysis

- Revenue and margins

- Financial reconciliations

- Invoice processing

- Experience working within a large corporate or enterprise environment.

- Ability to manage multiple priorities and tight deadlines.

Experience Level

Intermediate Level

This is a Contract to Hire position based out of Blue Ash, OH.

The pay range for this position is $70000.00 - $85000.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Blue Ash,OH.

This position is anticipated to close on Aug 28, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.