Billing Clerk

We are looking for a detail-oriented Billing Clerk with experience in the construction/civil engineering industry to join our team in Newark, New Jersey. This contract opportunity with potential for a permanent position is ideal for someone who thrives in a high-volume setting and can manage billing activity with accuracy, professionalism, and sound judgment. The right candidate will bring strong organizational skills, clear communication, and the ability to handle multiple priorities while supporting accounts receivable and client billing needs.

Responsibilities:

• Prepare and issue invoices according to contract terms, including creating manual billing documents when needed based on scheduled billing events.

• Examine new agreements to confirm billing instructions are set up correctly and align invoicing details with established terms.

• Handle account updates such as billing corrections, credit memos, and approved write-offs while maintaining accurate records.

• Address accounts receivable questions from clients and internal teams promptly, researching issues and working toward timely resolution.

• Monitor aging reports, follow up on overdue balances, and conduct collection outreach to support healthy receivable levels.

• Develop spreadsheets and reporting tools that track billing activity, outstanding balances, and related financial data.

• Apply company policies and procedures when reviewing billing information, using careful analysis and good judgment to resolve discrepancies.

• Partner with leadership, finance, and technology teams across locations to support billing operations and respond to department requests effectively.

• Associate or Bachelor’s degree in Accounting, Business, Finance, or a related field is preferred.
• Experience with billing operations, accounts receivable support, and collection activities in a detail-focused environment.
• Working knowledge of invoicing processes, billing systems, credit memos, account adjustments, and write-off procedures.
• Ability to manage multiple assignments at once while maintaining strong accuracy and attention to detail.
• Strong written and verbal communication skills with the ability to interact effectively with clients and internal stakeholders.
• Proficiency in preparing reports, maintaining spreadsheets, and using computerized billing tools.
• Well-developed organizational and time-management skills suited to a fast-paced workplace.
• Self-directed approach to work with the ability to take initiative and contribute positively to the team.