Controller

Job Title: Controller

Job Description

The Controller oversees the full spectrum of accounting operations, including accounts payable, accounts receivable, reconciliations, financial reporting, and support for insurance and employee benefit programs. This role plays a key part in maintaining accurate financial records, producing timely financial statements, and providing strategic insight to support business growth in a close-knit, onsite office environment.

Responsibilities

• Perform monthly account reconciliations to ensure accuracy and completeness of financial records.
• Complete daily accounts receivable tasks and reconcile bank activity to maintain up-to-date cash and receivables information.
• Prepare and post month-end journal entries in accordance with accounting standards and company policies.
• Conduct monthly inventory reconciliations and verify inventory balances for financial reporting.
• Produce monthly and quarterly financial statements, including supporting schedules and analyses.
• Oversee all accounts payable and accounts receivable processes, ensuring timely and accurate transaction processing.
• Manage collection of aged receivables, including follow-up with customers and documentation of collection efforts.
• Review all payable invoices for accuracy and proper documentation before entry into the accounting system.
• Create weekly forecasts of accounts payable and accounts receivable to support cash flow planning and decision-making.
• Create and assign job numbers to all projects, ensuring proper tracking of project-related costs and revenues.
• Prepare invoices for all projects and track milestone invoices and payments to ensure timely billing and collection.
• Prepare emergency cost write-ups for review prior to generating invoices for emergency jobs, ensuring accurate and complete billing.
• Manage business insurance matters, including maintaining coverage information and coordinating with relevant stakeholders.
• Support administration of employee benefits plans and related documentation as part of the broader administrative function.
• Collaborate with office staff and leadership to support a growing business, taking on varied responsibilities as needed.

Essential Skills

• Strong background in accounts payable and accounts receivable, with hands-on experience managing AP/AR processes.
• 1–3 years of experience in administration and accounting or a closely related field.
• Proficiency with Microsoft programs, including strong technical skills using Microsoft Excel.
• Experience with QuickBooks and bookkeeping, including journal entries, reconciliations, and financial reporting.
• Demonstrated leadership skills with a proactive and strategic approach to maintaining and advancing business operations.
• Professional attitude and demeanor, with the ability to interact effectively with internal staff and external partners.
• Ability to work as a team player in a small, close-knit office environment.
• Comfort with wearing many hats and taking on varied responsibilities in a growing company.

Additional Skills & Qualifications

• Experience in office management or administrative support within an accounting or finance environment.
• Strong organizational skills and attention to detail in handling multiple tasks and deadlines.
• Ability to analyze financial data and provide clear, concise reporting to support decision-making.
• Willingness to adapt to evolving processes and contribute ideas to improve efficiency and accuracy.

Work Environment

Fully Onsite

This is a Contract to Hire position based out of Madison, WI.

The pay range for this position is $44.00 - $48.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Madison,WI.

This position is anticipated to close on Sep 4, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.