Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support daily office operations in New York. This Long-term Contract position is ideal for someone who enjoys creating structure, handling a high volume of administrative tasks, and serving as a reliable first point of contact for callers and visitors. The role requires strong organizational ability, accuracy in data handling, and a customer-focused approach to front-office support.

Responsibilities:
• Manage day-to-day administrative activities to keep office functions organized and efficient
• Respond to incoming calls courteously, direct inquiries appropriately, and relay messages in a timely manner
• Welcome visitors and provide front-desk support that reflects a well-organized office environment
• Enter, update, and maintain information in internal records and databases with a high degree of accuracy
• Prepare, organize, and distribute routine administrative documents, reports, and correspondence as needed
• Coordinate schedules, track office tasks, and assist with general operational follow-up to support the team
• Maintain orderly filing systems and ensure important records are accessible and up to date• Prior experience in an administrative assistant, receptionist, or general office support role
• Strong ability to manage inbound calls with clear and courteous communication
• Proficiency in data entry with careful attention to detail and accuracy
• Working knowledge of standard administrative office practices and procedures
• Excellent organizational skills with the ability to handle multiple tasks efficiently
• Comfortable interacting with staff, visitors, and external contacts in a detail-focused manner
• Dependable attendance and the ability to support a Monday through Friday work schedule