Property Associate (PM)

The Property Associate ensures organizational excellence by fulfilling administrative functions on the property team responsible for one or multiple buildings. In this role, you will also provide accounting support while maintaining positive relations between tenants and clients, always providing superior customer service. This role is based on-site in downtown Boston.

• Participate in processing accounts payable by reviewing and coding invoices for payment.
• Assist with accounts receivable tasks such as preparing and distributing bills or statements, sending collection notices, and making manual billing adjustments when necessary.
• Track administrative expenses to ensure they stay within budget and identify cost reduction opportunities.
• Coordinate document management related to lease execution, distribution, and filing.
• Track lease notification requirements to prevent missed deadlines and ensure proper distribution of notifications.
• Monitor email, phones, and work order systems regularly to provide prompt and courteous responses and direct correspondence to the appropriate personnel.
• Maintain general office organization.
• Sort, organize, and distribute incoming mail as well as prepare and send outgoing mail and packages.
• Prepare and distribute general correspondence and memos.
• Organize, compile, and prepare reports for distribution.
• Create and maintain accurate and organized physical and virtual filing systems.
• Update employee, client, and customer contact databases.
• Coordinate conference room reservations.
• Organize department lunches, meetings, events, and business travel.
• Receive building access requests and coordinate access for visitors and vendors.
• Ensure tenant and contractor certificates of insurance are accurate and meet defined standards.
• Track expiration dates for tenant and contractor certificates of insurance and provide advance notice of upcoming expirations.
• Support compliance with management audits and engineering operations audits by assisting in file preparation and record-keeping.
• Participate in the new tenant welcome and orientation program and assist with move-in/move-out procedures.
• Track and coordinate access card activation and deactivation as needed.
• Assist the property team in developing and implementing property and employee manuals.
• Maintain regular contact with maintenance, security, and building staff to ensure cleanliness and security of common areas.
• Document incidents of potential property and equipment liability and forward information to risk management personnel.
• Gather W-9 forms from vendors and assist in new vendor setups as needed.
• Assist team members with property budget preparation and recurring reporting.
• Support engineers with recording and billing monthly utility meter readings as appropriate.
• Assist with vendor contract creation, execution, and tracking as requested.
• Provide general and ad hoc administrative support to the property as needed.
• Perform any other duties and tasks assigned.

• High school diploma is required.
• Bachelor's degree (BA/BS) is preferred.
• Minimum of 1 year of experience in commercial real estate, property team, or office management.
• Proficient knowledge of Microsoft Office Suite and willingness to learn new programs and technology.
• Advanced oral and written communication skills.
• Strong attention to detail and organizational skills.
• Self-starter with the ability to manage multiple projects under pressure.
• Ability to work autonomously or as part of a team, interacting effectively with coworkers and internal clients at all levels and in multiple disciplines.
• Ability to calculate figures and percentages.
• Capable of developing effective and constructive solutions to challenges and obstacles.
• Comfortable with change and uncertainty, able to shift gears and make decisions without having the complete picture.
• Ability to occasionally work flexible hours exceeding 8 hours per day, 5 days per week, or 40 hours per week.

• Experience with Yardi is a huge plus but not a deal-breaker.
• Experience in handling work orders and invoicing.
• Opportunity for permanent hire.

This role is based in downtown Boston and operates Monday through Friday from 8/8:30 am to 5 pm. The work environment involves regular sitting for long periods, frequent standing, walking, reaching, and occasional lifting of up to twenty-five pounds. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the role.

This is a Contract position based out of Boston, MA.

The pay range for this position is $31.00 - $31.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Boston,MA.

This position is anticipated to close on Sep 4, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.