Document Coordinator

Job Description

The Document Coordinator is responsible for administering, controlling, maintaining, and continuously improving the document management system at the Syracuse, NY site. This role partners closely with Operations, Quality, Supply Chain, Engineering, and other functional areas to ensure all controlled documents are accurately created, reviewed, approved, distributed, and maintained in accordance with internal policies and regulatory requirements. The Document Coordinator serves as the primary administrator of the SharePoint Document Control System and manages the full document lifecycle, including creation, revision, approval, issuance, archival, and obsolescence.

Responsibilities

• Administer and maintain the SharePoint-based Document Control System, ensuring reliable and secure access for authorized users.
• Collaborate with Operations, Quality, Supply Chain, Engineering, and other functional areas to develop, update, and maintain Work Instructions, Standard Operating Procedures (SOPs), Job Aids, and Forms.
• Ensure all controlled documents are properly managed, version-controlled, and accessible to authorized personnel in accordance with company policies and regulatory requirements.
• Maintain consistent document numbering, formatting, revision history, and retention practices across all controlled documents.
• Monitor document status and proactively coordinate timely reviews, approvals, and updates to keep documentation current and accurate.
• Archive obsolete documents in a controlled manner and ensure that only current, approved versions are available for use in daily operations.
• Participate in corrective and preventive action activities related to document control processes, contributing to continuous improvement of the document management system.
• Support records management activities as applicable, aligning document and records handling with organizational standards.
• Communicate document control processes, changes, and expectations clearly and confidently to employees at all levels of the organization.
• Work in a self-directed manner to identify document control issues and implement effective solutions with limited guidance.
• Collaborate effectively with cross-functional teams, demonstrating professionalism and a service-oriented approach to internal stakeholders.

Essential Skills

• High school diploma or GED.
• At least 2 years of quality experience within a manufacturing, production, or operations environment.
• At least 2 years of experience using Microsoft Office platforms.
• At least 2 years of experience with technical writing, including creating and editing structured documentation.
• Experience with document control practices and systems in an operational or manufacturing setting.
• Ability to effectively and confidently communicate ideas, concepts, and programs to all levels of the organization.
• Strong understanding of technical writing principles and the ability to apply them to work instructions, SOPs, and related documents.
• High level of proficiency with Microsoft Office products, including Word, Excel, and other core tools.
• Strong organizational skills with the ability to manage multiple documents, versions, and deadlines efficiently.
• Self-directed work style with the ability to implement solutions and drive tasks to completion with limited guidance.
• Professional demeanor and service-oriented approach when interacting with employees and senior leaders.
• Ability to thrive in a fast-paced, lean work environment while maintaining accuracy and attention to detail.
• Strong teamwork and collaboration skills, with the ability to work effectively across functional areas.

Additional Skills & Qualifications

• Associate degree from an accredited institution.
• Experience administering or working extensively with SharePoint for document control or content management.
• Experience working within a unionized manufacturing or operations environment.
• Familiarity with records management practices and compliance-related documentation.
• Demonstrated ability to support corrective and preventive action initiatives related to document control.
• Experience developing and maintaining standardized templates and formats for technical documents.

Work Environment

This role is 100% on-site at the Syracuse, NY facility, providing direct access to operations, quality, supply chain, and engineering teams. The standard schedule is Monday through Friday, approximately 8:00 a.m. to 5:00 p.m., in a fast-paced, lean work environment focused on continuous improvement and operational excellence. The position involves regular interaction with various departments and levels of the organization, requiring a professional, service-oriented presence and strong collaboration skills in a manufacturing or operations-focused setting.

This is a Contract position based out of Syracuse, NY.

The pay range for this position is $30.00 - $30.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Syracuse,NY.

This position is anticipated to close on Sep 4, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.