Adminstrative Assistant

Job description

We are seeking a dependable, organized, and personable Administrative Assistant to support the day-to-day operations of our small consulting firm. This is an in-person position that requires strong communication skills, attention to detail, professionalism, and the ability to manage multiple priorities in a professional and dynamic work environment.

The ideal candidate is comfortable working with clients, handling administrative responsibilities, managing computer-based systems, and keeping accurate records. Experience with marketing is a plus. Candidates will be required to complete a background check.

Key Responsibilities

• Answer and manage incoming phone calls and respond to routine inquiries professionally.
• Provide excellent customer service to clients and visitors.
• Perform general administrative and clerical duties.
• Manage email, calendars, correspondence, documents, and office records.
• Enter, update, and maintain accurate information in company databases and computer systems.
• Assist with customer and client database management, including maintaining organized and up-to-date records.
• Prepare, send, and track invoices and billing information.
• Follow up on outstanding invoices and assist with accounts receivable administration.
• Maintain accurate files and documentation.
• Assist with scheduling, meetings, projects, and other day-to-day office needs.
• Support the consulting team with research, data entry, document preparation, and other administrative tasks as needed.
• Assist with marketing activities and projects when appropriate.

Qualifications

• Previous administrative, office, customer service, or related experience preferred.
• Strong computer skills and proficiency with Microsoft Office or Google Workspace.
• Comfortable learning and working with databases and other software systems.
• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to handle confidential information professionally.
• Comfortable managing multiple tasks and shifting priorities.
• Professional, friendly, dependable, and team-oriented.
• Marketing experience is preferred but not required.
• Billing, invoicing, bookkeeping, or accounts receivable experience is a plus.

What We Offer

• A professional, collaborative small-business environment.
• Opportunity to work closely with an experienced consulting team.
• Variety in day-to-day responsibilities and opportunities to develop new skills.
• Flexible hourly schedule.
• Pay range varies DOQ.

How to Apply

Reply to posting with current contact information, and references/contacts to support candidacy for employment.

ACES Firm, Inc. is an equal opportunity employer.