Reception

We are looking for a Concierge/Reception to support daily office operations in New York, New York. This Contract position is ideal for someone who enjoys creating a welcoming environment, keeping shared spaces organized, and ensuring employees, visitors, and vendors receive responsive on-site support. The role combines front-desk coordination, workplace hospitality, mail handling, and facilities follow-up to help the office run smoothly each day.

Responsibilities:

• Welcome guests and service providers, manage front-desk activity, and ensure visitors are directed appropriately upon arrival.

• Coordinate meeting rooms and shared office spaces, including preparing areas for scheduled gatherings and supporting catering setup when deliveries arrive.

• Process incoming and outgoing mail, shipments, and packages while maintaining organized distribution and tracking practices.

• Maintain kitchens, conference rooms, and print areas by keeping them neat, stocked, and ready for daily use.

• Monitor office inventory and arrange replenishment of workplace essentials such as coffee, refreshments, and general office supplies.

• Identify maintenance concerns or unsafe conditions, escalate issues promptly, and follow through with external vendors until completion.

• Provide administrative support using standard office technology, including email, typing, and communication platforms for calls and messaging.

• At least 2 years of experience in workplace coordination, office services, reception, or a similar support role.
• Strong computer proficiency, including typing, email management, and comfort using office communication tools.
• Ability to manage multiple priorities effectively in a fast-paced office setting.
• Strong communication skills with a customer-service mindset when interacting with employees, guests, and vendors.
• Experience supporting scheduling, coordination, or front-desk operations with strong attention to detail.
• Capability to recognize facility-related issues and take initiative to ensure timely resolution.
• Dependable organizational skills and the ability to maintain orderly shared spaces and supplies.