Executive Assistant

We are looking for an experienced and service-focused Executive Assistant to support daily operations at a business center in Shreveport, Louisiana. This contract position calls for someone who can create a welcoming front-desk experience, assist with client-facing administrative tasks, and help coordinate leasing-related activities with accuracy and professionalism. The ideal candidate is organized, responsive, and comfortable balancing reception duties with office support in a fast-paced environment.

Responsibilities:

• Welcome visitors and clients, manage the front desk, and ensure a welcoming first impression for everyone entering the office

• Respond to calls, emails, and in-person inquiries promptly while providing attentive customer service and clear communication

• Support commercial leasing activities by assisting with tenant communication, scheduling, and related administrative coordination

• Prepare, update, and organize business documents, reports, and spreadsheets using Microsoft Word and Excel

• Coordinate day-to-day office operations, including maintaining shared spaces and helping keep administrative workflows running smoothly

• Interact with clients and internal stakeholders in a courteous and effective manner to address needs and resolve routine issues

• Maintain accurate records, track important information, and ensure documents are filed and accessible when needed

• Prior experience in an executive assistant, front desk, receptionist, administrative, or customer-facing office support role
• Working knowledge of commercial leasing support or the ability to quickly learn leasing-related administrative processes
• Strong customer service skills with a detail-oriented and approachable communication style
• Proficiency in Microsoft Word and Microsoft Excel for document preparation and data tracking
• Ability to manage multiple priorities, stay organized, and maintain attention to detail in a busy environment
• Confidence interacting with clients, visitors, and business contacts in person, by phone, and through email
• Availability to work a Monday through Friday schedule for an initial 6-week contract assignment with possible extension