Service Scheduler / Service Coordinator

We are seeking a highly organized and customer-focused Service Scheduler / Service Coordinator to join our team in Janesville, WI and Madison WI/Prairie du Sac

The Service Scheduler will be responsible for coordinating customer service requests, scheduling field technicians, managing daily service appointments, and ensuring jobs are assigned and completed efficiently. This position requires excellent communication, organization, problem-solving, and multitasking skills.

The ideal candidate will be comfortable working in a fast-paced environment and communicating with customers, technicians, and internal team members throughout the service process.

• Receive and coordinate incoming customer service requests by phone and email.

• Schedule service calls, repairs, maintenance appointments, and other field-service activities.

• Assign technicians based on availability, location, workload, and required skills.

• Maintain and update daily technician schedules and routes.

• Communicate appointment details, arrival times, and schedule changes to customers.

• Coordinate with technicians regarding job status, priorities, and customer requirements.

• Monitor open service calls and follow up on jobs that require additional work or scheduling.

• Handle appointment changes, cancellations, and urgent service requests.

• Create and maintain accurate work orders, service records, and customer information.

• Ensure technicians have the necessary information and materials to complete assigned jobs.

• Communicate with customers regarding service updates, scheduling, and follow-up requirements.

• Coordinate with management and other departments to resolve scheduling or service issues.

• Maintain accurate records of completed and outstanding service work.

• Provide professional and courteous customer service throughout the service process.

• Assist with administrative duties related to service operations as needed.

• Previous experience in service scheduling, dispatching, coordination, customer service, or a similar role preferred.

• Strong organizational and time-management skills.

• Excellent verbal and written communication skills.

• Ability to manage multiple service calls and priorities simultaneously.

• Strong attention to detail and accuracy.

• Ability to work effectively in a fast-paced environment.

• Comfortable communicating with customers and field technicians.

• Strong problem-solving and decision-making skills.

• Proficiency with computers, email, scheduling systems, and Microsoft Office or similar software.

• Ability to remain calm and professional when handling schedule changes or customer concerns.

• Experience in a field-service environment such as garage doors, HVAC, plumbing, electrical, construction, or equipment service is a plus.

• Garage door industry experience is preferred but may not be required for the right candidate.

Candidates with experience as a:

• Service Dispatcher

• Service Coordinator

• Field Service Coordinator

• Dispatch Coordinator

• Scheduling Coordinator

• Maintenance Scheduler

• HVAC Dispatcher

• Plumbing or Electrical Dispatcher

• Garage Door Service Coordinator

will be considered.

• Competitive compensation based on experience

• Full-time, Monday-Friday schedule

• Health insurance

• Dental insurance

• 401(k) with company matching

• Paid time off

• Paid vacation

• Holiday pay

• Career growth and advancement opportunities

The ideal candidate is someone who can keep technicians productive, customers informed, and the service schedule organized. Strong communication skills, attention to detail, and the ability to prioritize changing demands are essential for success in this position.

W3Global was established in 2006 in Fremont, CA with a vision: simplify the recruiting process and develop an industry-disrupting platform to connect candidates with clients. Our cutting-edge Applicant Tracking System enables us to find the right person for the right job, creating value for job seekers and employers. While W3Global initially focused on IT staffing, we have expanded the business to serve many other industries, including accounting and finance, legal, engineering, human resources, government and more.

We’re proud of the investments we’ve made in our team, having grown from four to 1000 employees and evolving into one of the leading recruitment and staffing solution providers in the industry. Our recruiters and account managers are passionate about connecting qualified professionals with the right positions in small, medium, and large companies.

Our Services
W3Global understands the natural ups and downs of an organization’s staffing needs. We are continuously adapting to industry and economic changes to find the right candidates.

We specialize in placing permanent, direct, contract, and temporary positions for companies of any size. Our recruiting services include sourcing, recruiting, screening, interview management, salary negotiations, training, and onboarding.

We are committed to helping organizations redefine their recruitment process by delivering our SaaS-based proprietary application tracking system software.

Our Expertise
W3Global has been delivering staffing solutions for nearly two decades; we know which recruiting strategies work best. Our expert team is committed to developing a customized solution to fit your company’s unique needs.

As a W3Global client, you’ll also receive personalized assistance from a seasoned team of staffing specialists. We are committed to providing both technical support and industry expertise to simplify the hiring process. We know that your time matters. W3Global will help you streamline the hiring process, getting it done and getting it right.