Engineering Coordinator

Job Title: Engineering Coordinator

Job Description

The Engineering Coordinator supports Project Managers by organizing, tracking, and maintaining all project-related documentation and data to ensure accurate, timely, and efficient project execution. This role coordinates closely with cross-functional teams, manages project information in ERP systems, and helps drive on-time delivery through diligent follow-up, documentation control, and continuous improvement of project workflows and tools.

Responsibilities

• Support Project Managers with project setup, execution, tracking, and closeout activities, ensuring all required steps and documentation are completed accurately and on time.
• Create and maintain project files, logs, trackers, and records in ERP systems and shared folders, ensuring all information remains organized, current, and easily accessible.
• Assist with project kickoff preparation by coordinating meeting schedules, preparing agendas, recording minutes, and following up on action items until completion.
• Maintain accurate project documentation, including customer correspondence, submittals, transmittals, schedules, purchase-related records, and status reports.
• Coordinate with Sales, Operations, Planning, Purchasing, Production, Shipping, Quality, Engineering, and Finance to gather, update, and distribute project information as needed.
• Track project milestones, deliverables, due dates, and open action items, and promptly escalate risks or delays to the Project Manager.
• Assist with material status tracking, document routing, shipment readiness coordination, and internal follow-up to support on-time project execution.
• Prepare recurring project status updates and compile data for internal and customer-facing reports.
• Support invoice package preparation, billing backup collection, and closeout documentation as directed by Project Managers.
• Maintain change logs, issue logs, and project correspondence records to support scope control and execution tracking.
• Assist Project Managers with gathering actual cost, commitment, and schedule data to support project reviews and forecasting activities.
• Enter and maintain project data in Dynamics BC, including Bills of Material (BOMs) received from Engineering for Purchasing action, ensuring data integrity and completeness.
• Help ensure project information is complete, current, and accurate in ERP and reporting tools.
• Support continuous improvement of templates, trackers, workflows, and PMO administrative processes to enhance efficiency and consistency.
• Comply with company safety, quality, confidentiality, and recordkeeping requirements at all times.
• Own the accuracy, speed, and completeness of documentation and data related to assigned projects.
• Manage action item and meeting follow-up to ensure commitments are tracked and completed.
• Provide project data tracking and coordination support to keep stakeholders informed and aligned.
• Facilitate clear internal communication and maintain strong administrative organization across project teams.

Essential Skills

• At least 1 year of experience working as a project coordinator or in a similar project support role.
• Experience working in a manufacturing setting, with exposure to engineering or production environments.
• Ability to understand Bills of Material (BOMs) and fabrication drawings.
• Strong experience with Microsoft Suite, with 3+ years of experience using tools such as Excel, Word, and Outlook.
• Proficiency in Microsoft Excel for tracking, reporting, and data management.
• Experience with document review and handling submittal drawings.
• Strong organizational skills with a focus on documentation accuracy, completeness, and version control.
• Ability to track project milestones, deliverables, and action items with attention to detail.
• Effective communication skills for coordinating with cross-functional teams and following up on tasks.
• Ability to work with ERP systems and maintain accurate project data.
• Commitment to following safety, quality, confidentiality, and recordkeeping requirements.

This is a Contract to Hire position based out of Pasadena, TX.

The pay range for this position is $25.00 - $30.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Pasadena,TX.

This position is anticipated to close on Aug 28, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.